Job Description

Job Summary

We are looking for an HR Co-ordinator available immediately or from early June to work in our small busy HR team due to our current colleague leaving.

We are based in Wimbledon and your role would be to provide comprehensive support and administration on a wide and full range of HR work.

This is a busy role providing much needed HR support to the Deputy and Head of HR & Facilities, managers and staff. Additional projects and work that will develop your skills further are also necessary for an enthusiastic and motivated individual who is looking to build on and gain experience across a range of HR tasks.

Duties

Recruitment and Onboarding
Provide recruitment and onboarding administrative support

As required support the HR team and line managers through the recruitment process including drafting interview questions and assessment criteria for the attention of managers Develop a working relationship with employment agencies and maintain main supplier lists by comparing and monitoring rates and service level agreements Support managers with any ad hoc on-boarding queries and requests
Payroll

Preparation of the monthly payroll documentation for submission payroll and pension provider New Starters, including HMRC New Starter Checklists and/or P45's/ Leavers, including holiday pay, outstanding benefit repayments, PILON, redundancy pay, etc Existing employee salary and allowances changes Overtime, Substitution and Temporary Promotions
Employee Lifecycle

Management of the HR shared inbox including; filing documents, responding to HR & Payroll admin related queries, and escalating queries to the relevant member/s of the team where required Ensure all approved contract changes are actioned in a timely manner and updated in the relevant systems Provide training, development and probation administrative support Process resignations and action leaver processes, including removal from company systems Recording and filing of employee sickness notifications and GP Fit notes and escalating any sickness management or SSP / half pay/nil pay triggers to the relevant line manager where required Manages centralized and devolved time and attendance procedures and records, such as annual and sick leave and flexible working via the HR software system Deals with individual employees and managers on any breaches of attendance agreements Deals with sickness absence mgt trigger issues with relevant line manager Provides advice and statistical information to managers on attendance Provide support with the administration of OH referrals and management of our OH wellbeing programme

Additional Duties

Co-ordinates and works with the Head of HR on budget management. Management of HR filing system (both paper and electronic) to include HR record retention in line with GDPR and retention timelines. Processing third party invoices on behalf of the department. Management of the contract data base ensuring contract renewals or cancellations are actioned within contractual terms under the direction of the Head of HR/Deputy Head of HR. Management of the HR credit card. Set up of Engagement Surveys as required. Work with the HR team to find and implement improvements in efficiency and service of the department Ensuring managers are aware of CWU policies, correct processes and providing guidance where needed Developing and maintaining accurate statistical management information Update and monitor the accuracy of the HR system, specifically personal information Coordinate occupational health referrals under the direction of the Head of HR/Deputy Head of HR Maintenance of Training records and co-ordination of training courses Taking meeting notes, organising meetings and manage the administrative arrangements for disciplinary, grievance, investigations and other meetings as required.
To be involved in ad-hoc projects as required

Requirements

Must have demonstrable knowledge and experience of working in an HR and payroll environment managing HR records and processes Ideally CIPD Level 3 minimum qualification Knowledge of employment law Experience of supporting recruitment and selection processes Experience of producing HR data for management purposes Must be patient, methodical and organised with solid attention to detail and accuracy IT savvy with experience of sharepoint/365 Experience of managing and working within an HRIS - we currently use Appogee and Softworks for our flexi-time users Must have good written, verbal and numerical skills
Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: 47,468.00-50,063.00 per year

Benefits:

Company pension
Schedule:

Monday to Friday
Experience:

HR admin: 1 year (required)
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in London SW19 1RQ

Reference ID: HR CWU
Expected start date: 26/05/2025