Job Description

Bower Grove is a Foundation Day Special School for statemented pupils with learning and social, emotional and mental health difficulties (SEMH) including social communication difficulties and anxiety. We offer a unique teaching and learning environment and committed staff and pupils. We have a large number of staff who share Bower Groves ethos and vision.

This is an interesting and challenging role in which you will be responsible for working closely with the Head Teacher and Senior Leadership team.

The primary responsibility of this role is to provide P.A. duties to the Head Teacher including day to day administration, typing, diary management, attendance at high level meetings, production of minutes and reports. Additional duties will include assisting the HR Officer with administrative work and other ad hoc duties. The position requires a highly presentable, organised, accurate, discreet, approachable and dedicated individual who has the ability to multi task and work under pressure. A flexible approach to working hours will be essential.

As a first point of contact, a good telephone manner, pleasing personality with good communication skills and smart appearance are essential. Candidates must demonstrate a patient and diplomatic approach to work along with a strong sense of confidentiality, loyalty and discretion. The ability to manage time and workload efficiently is essential as is a good working knowledge of MS Office.

Hours of work are 37 per week, term time only plus 2 weeks (core hours being 8am to 4pm) but considerable flexibility will be required.

There will be 2 stages to the interview process, 1st stage being a virtual discussion and the 2nd being a formal face to face interview.

BOWER GROVE SCHOOL

PA to SLT AND HR ASSISTANT

Name:

Pay Range: Kent Range 8

Line Manager: Headteacher/HR Officer

Hours: 8-4 Mon-Thursday, 8.00am to 3.30pm Friday - 37 hours per week Term Time plus two weeks

General Responsibilities

To provide assistance and general support as a PA to SLT as well as support to the Human Resource Team. To respond to a range of requests flexibly and within a confidential environment. To handle all sensitive and confidential matters with discretion.

PA DUTIES WILL INCLUDE:

To manage day-to-day communications and correspondence on behalf of the Headteacher.

To manage the Headteachers diary and to co-ordinate the weekly diary of the SLT.

To support the Headteacher and SLT in the planning and co-ordination of school events and to manage the school calendar.

Assist the Headteacher in the drafting and preparation of home school correspondence and home school publications.

To set up, review and monitor systems of work to support the Headteacher in the efficient co-ordination of workload and prioritisation of tasks.

To complete administration tasks such as typing, minute taking and photocopying as requested by designated Senior Leaders.

Comply with policies and procedures relating to child protection, health and safety and security, confidentiality and data protection reporting all concerns to an appropriate person.

HR ASSISTANT DUTIES WILL INCLUDE:

To provide PA and administrative support to the HR Officer as required.

To organise and support meeting, preparing agendas and minutes as required.

To ensure that matters arising from minutes are dealt with by the appropriate people within agreed timescales.

Support the HR Officer in maintaining staff files ensuring they are updated at all times.

Under the direction of the HR Officer, manage and update staff job descriptions; collate self certification forms and GP certificates and input details on SIMS Database.

Source appropriate training for staff, book training courses managing all follow up arrangements and processes. Monitor all accredited course updates/renewals ensuring validation and compliance.

To co-ordinate staff recognition awards e.g. Long Service, Retirements, Life Events. To be a member of the Staff Support Fund Committee.

To manage staff lists e.g. addresses, school closure contact lists, birthdays.

To undertake any other duties as required under the direction of the Finance Manager or HR Officer.

This job description will be reviewed on an annual basis through the Appraisal Process. In addition it may be amended at any time after consultation with the Headteacher.

Signed:............................................... Date:..............................................

Signed:............................................... Headteacher

Job Types: Part-time, Permanent

Pay: 26,688.00-30,162.00 per year

Expected hours: 37 per week

Schedule:

Monday to Friday
Work Location: In person

Application deadline: 02/06/2025