Job Description

Our client a leading global law firm are seeking to recruit a HR Assistant You will support the HR team delivering proactive HR Services to the practice groups throughout UK.Responsibilities:

• Ensuring that HR related data is maintained accurately throughout the course of the employee lifecycle (e.g. onboarding, job changes, life events, absence, and leavers).
• Supporting with monthly payroll processes, collating payroll impacting information and ensuring this is reflected in relevant systems in advance of the monthly cut off.
• Maintaining employee files, ensuring that contractual and other relevant documentation is up to date and accurate and being held in line with retention policies.
• Supporting the on-boarding of new employees, including issue of contractual documents, conducting Right to Work checks and liaising with the firms screening provider; ensuring a seamless on-boarding experience.
• Co-ordinating inductions for new joiners
• Co-ordinating new joiner days
• Co-ordinating the Vacation Scheme, liaising with Recruitment and L&D teams, and Vacation Scheme supervisors in relation to the framework and content of the scheme.
• Liaising with the firm\xe2\x80\x99s external course provider, ensuring that Trainees are enrolled on the requisite courses and exams and ensuring the timely receipt of results.
• Co-ordinating Trainee seat requests, performance reviews and updating the HR system to reflect moves.
• Supporting off-boarding processes, including confirming leaving arrangements, updating HR and payroll systems, and undertaking exit interviews.
• Supporting Parental Leave processes; supporting employees about to embark on or return form a period of Parental Leave.
• Support key processes in the HR cycle through the preparation of data, diary management and collation of outcomes.
• Assisting with ER related issues, by taking full and accurate notes of meetings as required.
• Assist the Recruitment Team, with the coordination and delivery of recruitment processes as required.
• Supporting with the completion of NI statutory reports including the Annual Monitoring Return and Article 55 review.
• Working with the HR Manager and HR Adviser to maintain and update the HR Belfast Intranet.

Qualifications, Skills & Experience

• Proactive, confident and uses own initiative.
• Excellent organisation skills with a strong attention to detail.
• Previous administrative and client service experience is essential.
• PC Literate (Microsoft Office suite).
• Previous HR experience and familiarity with HR systems is desirable.

Next Steps:
Please submit your application or speak to a specialist consultant from the Abacus team on 0044 (0) 28 9031 3157 for a confidential discussion.
We aim to respond to all inquiries within 4 business hours.
The team at Abacus manages a range of permanent and contract positions throughout Northern Ireland, the UK and the Republic of Ireland.
If you are experienced and/or professionally qualified we can support your job search.
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