Job Description

Role
Unitemps have an exciting opportunity for a HR Administrator to work within our HR department on a short term temporary basis. As a HR Administrator, you will be assisting the team with the University of Warwick\'s transformation project. We are looking for someone to start ASAP

Duties and responsibilities
This HR Administrator will provide an effective and efficient Human Resources service as part of the HR Support Services Centre. Duties will include

• To produce a timely and accurate range of letters, ensuring that letters reflect the appropriate terms and conditions and comply with university policies and legislative requirements for salaried members of staff and variable workers.
• To input data accurately onto the HR systems.
• To initiate workstreams relating to the University approval to appoint process ensuring that the relevant financial approval has been sought for each vacancy processed by the team.
• To accurately maintain the log in which the progress of all incoming work requests is detailed ensuring that issues can easily by identified by senior colleagues within the team.
• To be a first point of contact for providing operational support over telephone, email, or face- to-face for both internal and external customers on matters such as, onboarding & recruitment, mid-employment changes, job evaluation, visiting and honorary members of staff and variable workers.
• To advise on, or escalate queries, to the relevant individuals/ teams, e.g., immigration, payroll, resourcing as appropriate, using knowledge and understanding of wider HR processes.
• To undertake all responsibilities with high levels of respect, discretion, and confidentiality and within the scope of the role to ensure that university policy and procedure in relation to GDPR and Equality legislation is adhered to.
• To assist in the development of team template response emails in relation to common queries.
• To liaise with the Senior HR Administrator to resolve any inputting errors identified as part of monthly data reconciliation processes.
• To maintain and develop own knowledge of HR policies, processes and guidance as directed by senior colleagues within the Team.
• To work flexibility, supporting other areas within the Support Services Team, or the wider HR Support

Skills and experience

• Excellent oral communication skills that extend to dealing with difficult and/or sensitive personal issues.
• Excellent customer service skills and a positive attitude towards delivering a customer-focussed service.
• Understanding of administering processes and establishing and maintaining records/databases.
• Good written communication skills including drafting correspondence.
• Excellent organisational skills, including planning and prioritising to meet deadlines.
• Ability to work on own initiative.
• Ability to work effectively as part of a team.
• Ability to act with tact and discretion in a confidential environment.
• Accuracy and attention to detail.
• Excellent IT skills exemplified by the use of Microsoft Office, particularly word and excel.

Location
University of Warwick

Additional information
This is a short term position and looking for someone to start week at some point in the week commencing 12th February.

Please send a CV and Cover Letter indicating your suitability for the role.

University of Warwick