Job Description

Home Administrator - 37.5 hrs Mon to FriOUR VISIONTo improve the lives of our residents and the communities we serve by consistently delivering special resident experiences and to be the best place to work in the care sectorMain purpose of the roleTo provide comprehensive administrative support to the Home Manager and ensure the effective operation of administrative systems and processes.About the roleMain duties and responsibilities1. Responsible for supporting the centralised sales, purchase ledger, and payroll systems by providing accurate information to meet required deadlines2. Draft standard communications including letters and emails on behalf of the Home Manager3. Provide first point of telephone and face-to-face contact for visitors and callers to the Home.4. Devise and maintain databases and spreadsheets5. Collate statistics and produce reports.6. Produce documents and presentations from materials provided7. Responsible for petty cash returns8. Responsible for the provision of weekly/monthly submissions to the Managing Director or Central Support functions including Finance, HR, Payroll, Legal9. Assist with the maintenance of effective filing systems including resident files and personnel files for each colleague10. Assist the Home Manager in all elements of the recruitment process; utilising online recruitment tools, arranging interviews and ensuring all relevant documentary requirements such as references, criminal record checks and other regulatory compliance checks are carried out.11. Responsible for an organised and effective archiving process, ensuring that files are stored safely and securely and can be easily retrieved12. Responsible for the opening and redirection of incoming and outgoing mail and email from the Home13. Attend meetings in the Home, produce complete and accurate notes/formal minutes and co-ordinate the circulation of information and action points immediately following the meeting. Devise and operate admin systems in support of functions within the Home14. Analyse information and produce reports including complex reports15. Assist the Home Manager with preparation for regulatory and other inspections and visits16. Assist the Home Manager with marketing activities, providing initial information and best advice in response to enquiriesWhere there is an Administrative Assistant(s) team, the Home Administrator will also be required to:\xc2\xb7 Provide on-the-job training\xc2\xb7 Promote positive team working\xc2\xb7 Provide line management support to Administration Assistants\xc2\xb7 Be responsible for own practice and directly managed colleaguesGeneral Responsibilities\xc2\xb7 To be responsible for the health, safety and welfare of yourself and others whilst at work, including colleagues, residents and visitors to the Home and for alerting the officers responsible to any hazards or potential risks to health and safety.\xc2\xb7 To be fully conversant with the Beaumont policies relating to Safeguarding of Vulnerable Adults and Whistleblowing.\xc2\xb7 To ensure compliance with the Beaumont Information Governance Policy, maintaining an appropriate level of confidentiality around issues that may be personal or commercially sensitive.\xc2\xb7 Establishing and maintaining positive working relationships both with colleagues, residents, visitors and other health professionals and agencies.\xc2\xb7 To act as an ambassador for Beaumont\'s Vision and Values.\xc2\xb7 To promote equality and diversity at all times and across all work activities.\xc2\xb7 To adhere to Beaumont policies and procedures.\xc2\xb7 Attend mandatory training days / courses, on or off site, as and when required\xc2\xb7 To undertake any other duties and accountabilities which would be lawful, reasonable and appropriate to the role.About the companyPhilosophy of Care - At Beaumont, we aim to provide a safe, clean, relaxed and homely environment in which care, wellbeing and comfort are of prime importance.Required CriteriaDesired CriteriaSkills you\'ll need

Beaumont Care Homes