Job Description

Are you a skilled administrator seeking a rewarding opportunity to make a direct impact on patient care? Sherwood Forest Hospitals are currently seeking a dedicated Governance Support Officer to join our dynamic administration team in the Women & Childrens Division at King's Mill Hospital.The Governance Support Officer will play a pivotal role in providing administrative support to the Women & Children Governance Teams, Matron for Maternity Governance and the Maternity Governance Team. Your efforts will contribute to the smooth and effective performance of duties, making a direct and positive impact on the team's work.You will have a large amount of autonomy and as a result you'll need to be comfortable working independently and taking accountability for your own workload.Key responsibilities of the role include:

• Providing exceptional administrative support, including planning and minuting governance meetings across Women & Children Division
• Supporting preparation of reports and documents of a confidential nature.
• Support staff diary management.
• Contributing directly to the positive and efficient functioning of the Governance team.

If you are ready to take on a rewarding role within a supportive team, we want to hear from you. Apply now to join our team!Main duties of the jobTo understand the role in more detail, please refer to the attached job description and person specification.About usThank you for your interest in this role.Sherwood Forest Hospital is nationally recognised as being an excellent place to work and deliver care. We are rightly proud of the 5,500 colleagues who work here and we are the Health Service Journal's Trust of the Year in 2020.The Care Quality Commission rated King's Mill Hospital outstanding and Newark and Mansfield Community Hospitals Good. Overall we are rated outstanding for Care.For the last six years, we have been ranked as the best NHS Trust to work for in the Midlands and in 2020 we were the third Acute/Community NHS Trust in England.Happy colleagues deliver better care. Our teams work in a supportive, inclusive environment, which nurtures wellbeing and has opportunities for development and progression. We do not just care for our patients, we also care for you.We would love you to join us.Date posted17 April 2025Pay schemeAgenda for changeBandBand 3Salaryxc2xa324,625 to xc2xa325,674 a year per annum pro rataContractPermanentWorking patternPart-timeReference number214-W&C-7132627Job locationsKing's Mill HospitalMansfield RoadSutton in AshfieldNG17 4JLJob descriptionJob responsibilitiesTo understand the role in more detail, please refer to the attached job description and person specification. Job descriptionJob responsibilitiesTo understand the role in more detail, please refer to the attached job description and person specification.Person SpecificationKnowledge, training and experience requirementsEssential

• Educated to NVQ 2 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience
• GSCE in English C or above
• Significant administrative/ secretarial experience including initiating and maintaining office systems
• Demonstrable experience in dealing with sensitive and confidential information
• Intermediate knowledge of IT systems and soft-ware programmes such as Outlook, Word, Excel, PowerPoint, Project and Access
• Understanding of Confidentiality and Data Protection Act
• Knowledge of NHS issues

Desirable

• Experience of working with data and presenting data analysis in clear accessible ways
• RSA II Typing/equivalent qualification
• European Computer Driving Licence
• CLAIT
• Knowledge of clinical systems

TrainingEssential

• Willingness to undertake further training as required
• To undertake annual appraisal and meet the requirements of mandatory training

CommunicationsEssential

• Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
• Ability to work under pressure in a busy working environment and able to multi-task
• Effective team working
• Minute taking experience

AutonomyEssential

• Ability to work without supervision
• Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
• An ability to maintain confidentiality and trust
• Professional, calm and efficient manner

Contractual RequirementsEssential

• Adhere to Trust policies and procedures
• Good time keeping
• Flexible approach to work to meet the demands of the role
• Awareness of health and safety
• Annual appraisal and mandatory training

Person SpecificationKnowledge, training and experience requirementsEssential

• Educated to NVQ 2 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience
• GSCE in English C or above
• Significant administrative/ secretarial experience including initiating and maintaining office systems
• Demonstrable experience in dealing with sensitive and confidential information
• Intermediate knowledge of IT systems and soft-ware programmes such as Outlook, Word, Excel, PowerPoint, Project and Access
• Understanding of Confidentiality and Data Protection Act
• Knowledge of NHS issues

Desirable

• Experience of working with data and presenting data analysis in clear accessible ways
• RSA II Typing/equivalent qualification
• European Computer Driving Licence
• CLAIT
• Knowledge of clinical systems

TrainingEssential

• Willingness to undertake further training as required
• To undertake annual appraisal and meet the requirements of mandatory training

CommunicationsEssential

• Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
• Ability to work under pressure in a busy working environment and able to multi-task
• Effective team working
• Minute taking experience

AutonomyEssential

• Ability to work without supervision
• Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
• An ability to maintain confidentiality and trust
• Professional, calm and efficient manner

Contractual RequirementsEssential

• Adhere to Trust policies and procedures
• Good time keeping
• Flexible approach to work to meet the demands of the role
• Awareness of health and safety
• Annual appraisal and mandatory training

NHS