Job Description

Job Title: Fund Investment Operations Associate Director

Contract Type: Permanent, full-time

Location: London, St Pauls

Department: Investment Operations

Position Summary:

The Operations team consist of 41 employees, based out of the New York, Warsaw and our head office in London.

This position primarily focusses around providing support to front office staff and external fund boards to ensure smooth execution of deals. This involves co-ordinating Fund Boards of Directors and numerous internal and external stakeholders, while simultaneously managing the intricacies of the transaction execution process.

This position demands a strong balance between commercial objectives of assisting front office deal teams in the execution process and maintaining a strong risk managed approach to handling deal execution. The role involves managing deal execution for Operations across its various funds from inception through to funding, managing current account banking negotiations and regulatory compliance of investments.

The role also involves working with specialist teams involved in negotiating agreements with banking, administrator and other counterparties and working with regulatory specialists within and outside ICG to address matters affecting the funds across all jurisdictions.

Ensuring robust, effective and efficient controls are in place is important given the nature of the risk in this area. Processes and procedures need to be well documented and effectively managed. Sharing knowledge with the Operation team, with emphasis on the Operation controllers, is also vital for the wider team success, of which you are an important part.

Primary Responsibilities:

The responsibilities of the role include, but are not limited to:

Transaction support

Organising, attending and managing ICG\xe2\x80\x99s interaction and involvement with Fund Boards. Provision of transaction assistance for fund boards; Leading on resolving all open matters for Board with focus on those matters addressed for ICG.

Comprehensive fund administrative support/liaison to the Investment team for new deals, refinancing, restructures and exits.

Managing complex documentation and completion including recap and amendment processes across all private investment funds, including liaison on fund investments structures, and restructuring in cooperation with the tax/structuring teams. This includes, inter alia, obtaining a good understanding of the SPA documents, waivers and amendments and other such documents; POA management; Notarisation process; KYC/CDD management always ensuring that ICG and its funds are protected. Managing the ICG Co-Invest management along with ICG Compliance.

Managing administrators to ensure all banking facilities are available and ready for use \xe2\x80\x93 including receiving and managing Luxembourg blocking certificate and notarisation process.

Co-managing administrator arrangements and negotiation of admin contracts with focus on Lux admin arrangements.

Liaison and work in cooperation with internal fund tax team, tax and legal external counsels to ensure that the initial deal structure is set up, documented and handed over successfully to the team handling ongoing administration and compliance.

Managing and review of funds flow; managing funding and initial hedging arrangements with ICG Treasury. Liaison with portfolio company and ICG advisors. Working with fund accounting and admin teams to ensure sufficient capacity on bridge facilities where required. Ensuring appropriate procedures and processes are in place and applied to ensure a smooth and efficient funding process.

Ensuring the fund controllers receive full support and are frequently appraised on current status of ongoing transactions and all other matters affecting their funds. Investment Operations lead on Investment pipeline updates for team. Update performance and accounting team on deal developments and upcoming activity.

Fund Life Cycle Matters

Working on fund Liquidations/terminations. Making arrangements for any facilities with banks and legal advisors to this end.

Manage deal mechanics/structure/complexities with the performance and accounting team.

Managing LP Partner Transfers.

Financing, Regulatory and Tax Compliance

Responsibility for asset level entity and banking arrangements and set up through administrators.

Fund structure compliance & adherence; Includes managing the arrangements required to ensure strong substance for our funds. Working closely with ICG tax team to ensure treatment of any investment items and ongoing compliance and review of commercial agreements.

Process definition and building a scalable function

Championing and being a positive advocate of process enhancement and ensuring adequate process documentation and control for your areas of responsibility to an auditable standard.

Other ad hoc projects to support the team objectives.

Annual Performance Expectations

Representing ICG on Fund Boards, assisting as appropriate and resolving all open matters efficiently.

Comprehensively supporting the investment teams.

Timely and accurate management of complex documentation.

Good liaison of fund investment structures and restructuring \xe2\x80\x93 solid understanding of the SPA documents, waivers and amendments etc.

Working efficiently with internal fund tax and external tax and legal advisors ensuring the initial deal structure is accurately setup.

Efficient and timely managing of the funding process- including well controlled funds flow mechanics.

Ensure all necessary parties are fully appraised on the status of transactions and other matters affecting their funds.

Provide timely and accurate guidance on deal mechanics/structure/complexity with the performance and accounting teams.

Key Requirements/ Qualifications:

Personal Attributes

Strong communication/presentation skills \xe2\x80\x93 the role involves efficient coordination of cross-functional teams/departments across both ICG and external providers \xe2\x80\x93 Administrators, Fund Boards, Deal Advisors, Tax Advisors.

Demonstration of creative problem solving / process improvements / building relationships with key business stakeholders.

Analytical with attention to detail, highly organised and results focused.

Driven, resilient, able to work under pressure to tight timelines and independently with various projects/deals simultaneously at any given time.

Experience

Luxembourg private M&A market required, US experience a plus.

Mid/Intermediate level previous experience working in Private Equity/Asset Management/Investment Banking/Financial Services or extensive experience working in Fund Administration Investment Operations role or equivalent.

Qualifications

Bachelors Degree

European languages are a strong plus

Our Global Benefits Framework is centred around these 3 key attributes:

Wellbeing - Supporting your mental, physical and financial wellbeing as well as your lifestyle needs.

Inclusivity \xe2\x80\x93 Fit for purpose and competitive, no matter who or where you are.

Longevity \xe2\x80\x93 Long Term and sustainable in design.

Why ICG?

ICG (Intermediate Capital Group) is a FTSE-listed, FCA-regulated alternative asset manager creating sustainable value by partnering with ambitious businesses. We have over 30 years\' history and today we manage $82.1bn* of assets and invest across the capital structure. The firm employs over 575 people in 15 countries around the world and is well positioned for growth and benefits from the long-term trend of increased demand for alternative investments.

To make the most of your career at ICG, you will be inquisitive, self-motivated, engaged, collaborative and agile. ICG is a place where we are all dedicated to achieving common goals.

Our teams describe ICG as ambitious, collaborative, empowered, entrepreneurial, professional and acting with integrity. We translated these attributes into a core set of values and, together with our purpose, this represents who we are today and whom we aspire to be tomorrow.

For three decades we have been constantly striving for excellence in all aspects of our business. Whether that is through the people who join us, how we support and develop them throughout their career, and the culture we create and live in. It is also evident in the role we play in society through the investments we make, our charity work and what we stand for.

We relentlessly pursue our ambition to provide an inclusive and diverse environment where everyone has plenty of opportunities to contribute, succeed and be themselves.

ICG will provide equal employment opportunity to all employees and applicants for employment. No employee will be discriminated against in hiring or employment because of race, colour, sex, age, disability, religion, national origin, marital status, sexual orientation, gender identity and/or expression, ancestry, military status, genetic information, or any other basis protected by applicable federal, state or local law.

Intermediate Capital Group