Job Description

Front of House/Office Coordinator (4 days/week, Mon-Thurs)Are you a confident, proactive, and adaptable individual who thrives in both busy and quiet environments? Do you take pride in creating a welcoming and professional atmosphere while being eager to roll up your sleeves and support the wider office team? If so, we want you to be the face of our London office!Opportunity based in Stratford, London xe2x80x93 4 days a week (Mon-Thurs) with Fridays off.Your Role in Our FutureAs the heart of our front-of-house operations, you will be responsible for delivering an outstanding experience for visitors, contractors, and employees alike. This role is more than just receptionxe2x80x94youxe2x80x99ll be an integral part of the team, ensuring the office runs smoothly and supporting colleagues in various administrative and operational tasks.Be the face of our office xe2x80x93 Welcome visitors with warmth, professionalism, and enthusiasm, ensuring they have a seamless and positive experience.Manage our front-of-house services xe2x80x93 Oversee visitor bookings, parking access, and security, ensuring all guests, contractors, and employees are easily identifiable and adhere to policies.Adapt to the pace xe2x80x93 Some days will be fast-paced with a high volume of visitors; others will be quieterxe2x80x94on those days, youxe2x80x99ll proactively support the wider office with administrative tasks, facilities coordination, and process improvements.Own the Facilities Inbox xe2x80x93 Respond to and action emails efficiently, ensuring facilities-related queries and requests are handled promptly.Be a champion for office excellence xe2x80x93 Check and maintain the officexe2x80x99s appearance, ensuring it remains a first-class working environment.Manage supplies and resources xe2x80x93 Keep stationery, PPE, catering supplies, and locker management in check so that everything runs smoothly.Facilitate maintenance and compliance xe2x80x93 Organise planned and reactive maintenance, liaise with suppliers, and ensure recycling and confidential waste are managed correctly.Build strong relationships xe2x80x93 Collaborate closely with head office teams, external vendors, and the Here East reception and security teams to maintain a seamless office experience.Uphold high standards xe2x80x93 Maintain a well-presented, professional, and security-conscious front-of-house presence at all times.Event Assistance xe2x80x93 Support the coordination and execution of office events and occasional kickoff events outside of our offices.What Wexe2x80x99re Looking For:A confident, people-focused individual who enjoys meeting and engaging with others.A self-starter who takes initiative and looks for ways to add value beyond reception duties.Adaptability xe2x80x93 someone who can switch between high-energy front-of-house responsibilities and behind-the-scenes support effortlessly.Strong organizational skills and attention to detail.Tech-savvy with a willingness to streamline processes and leverage technology.This is an exciting opportunity to take ownership of our front-of-house experience while becoming a key player in the smooth running of our office. If youxe2x80x99re a proactive, friendly, and solutions-focused professional who enjoys a varied role, wexe2x80x99d love to hear from you!#LI-CS44#LI-StratfordKnowledge gaps can be filled. Even if you donxe2x80x99t satisfy every single requirement or meet every qualification listed, we still want to hear from you.Ready to lead the way? Apply now.

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