Job Description

Company

: Vintage Threads

Location

: London (in-person 3-4 times per month)

Start Date

: ASAP

Commitment

: Ongoing, Part-Time (fractional role)

About Us

Vintage Threads is a fast-growing vintage clothing company with three stores across central London. We are passionate about delivering authentic, high-quality vintage fashion and creating a unique customer experience. With a team of 22 and exciting plans for expansion into Europe later this year, we are building a brand with culture and creativity at its core.

Until now, the founders have personally managed all HR responsibilities. We are now seeking an experienced, hands-on Fractional HR Manager to help lay stronger foundations and support our team and growth ambitions.

The Role

The Fractional HR Manager will work closely with the founders to manage all HR processes, support our managers, and ensure we stay compliant, culturally aligned, and ahead of the curve as we scale.

This is a hands-on, generalist role, ideal for someone who loves building HR best practices in entrepreneurial environments.

Key Responsibilities

HR Operations

Manage employee lifecycle: contracts, onboarding, offboarding, and exit interviews. Maintain HR records and ensure legal compliance (employment law, right to work, GDPR, etc.). Set up or optimize lightweight HR systems and processes.

Recruitment & Onboarding

Support store managers with recruitment processes, interview frameworks, and onboarding plans. Help refine hiring practices to match our company values (relentless improvement, authenticity, innovation).

Employee Relations

Act as the first point of contact for HR queries. Provide guidance on employee performance, grievance handling, and disciplinary processes when needed.

Culture & Development

Champion a positive, supportive work environment aligned with our brand ethos. Support the founders in developing lightweight staff development initiatives (e.g., training plans, appraisals).

Strategic HR Advice

Advise the leadership team on people strategy to support growth (including European expansion planning).

About You

Experience

: 5+ years HR generalist experience, ideally with time spent in retail, hospitality, or creative industries. Experience supporting growing, founder-led businesses is a big advantage.

Skills

: Strong HR operations knowledge, including contracts, policies, and compliance. Excellent people skills -- approachable, practical, fair, and commercial. Comfortable working independently and building processes from scratch. Familiarity with lightweight HR systems (e.g., CharlieHR, BambooHR, HiBob) would be helpful.

Personal Style

: Adaptable and proactive; not afraid to roll sleeves up. Culturally aware -- understands how to support a brand rooted in authenticity and creativity. High integrity, confidential, and genuinely cares about people.

Working Arrangements

On-site presence in London 3-4 times per month (flexible days by agreement). Some remote work available between site visits. Freelance or part-time consultancy basis.
Job Type: Part-time

Pay: 29,215.01-59,357.69 per year

Schedule:

Flexitime
Work Location: In person