Job Description

Job Title: Accounts / Procurement Assistant (Full-time office based)

The Accounts/ Procurement Assistant at Nexus Fusion is a dual-role position is responsible for ensuring smooth finance operations while providing exceptional procurement support. This is a hands-on support role, ideal for someone with a strong understanding of procurement processes and financial accuracy, who enjoys working in a fast-paced environment with a variety of responsibilities. You'll work across the operations and finance teams to manage supplier relationships, track purchases, and support budgeting and reporting. You'll play a key part in ensuring that procurement activities align with business goals and financial controls. You will be instrumental in keeping supplier records up to date, ensuring timely processing of payments, and maintaining accurate financial records to support the business's day-to-day operations.

Key Responsibilities - Finance

Monitor and manage the accounts inbox, ensuring timely response and follow-up Process purchase invoices and input supplier invoices into the payment schedule Reconcile supplier statements, identify discrepancies, and query incorrect pricing with suppliers Support internal teams with supplier onboarding and completion of supplier forms Carry out morning banking routines and prepare weekly supplier payments Perform daily customer invoicing and assist with bank uploads Update cashflow forecasts with drawdowns and actual figures Assist with monthly bank reconciliations and financial reporting as required Work collaboratively with finance and operational teams to resolve queries

Key Responsibilities - Procurement

Raise purchase orders and process supplier quotes in line with internal approval workflows Liaise with suppliers to obtain best pricing, delivery times, and resolve queries or discrepancies Collaborate with the finance manager to match POs with invoices and ensure timely payments Assist with supplier onboarding, including completing forms and due diligence checks Maintain and update the approved supplier database and monitor contract renewals Support with purchase invoice coding and payment scheduling Reconcile supplier delivery and pricing issues with finance processes Provide procurement data and insights to support budgeting, forecasting, and cash flow planning Monitor stock levels (if applicable) and place replenishment orders when required Ensure compliance with procurement policies and cost control measures

Required Skills & Experience

Strong attention to detail and a proactive attitude to problem-solving Comfortable working with spreadsheets Familiarity with finance/accounting software (e.g., Xero, QuickBooks, or Sage) Excellent time management and organisational skills Ability to communicate effectively with both internal teams and external suppliers
Desirable

AAT Level 2 or 3 (or studying toward a qualification) Experience in the IT or technology sector Previous exposure to managing supplier onboarding processes Knowledge of IT products, software licensing, or hardware procurement Experience working in a small business or fast-paced tech environment Familiarity with contract and supplier risk management
Job Type: Full-time

Pay: 29,311.00-35,000.00 per year

Benefits:

Company pension Free parking On-site parking
Schedule:

Monday to Friday
Ability to commute/relocate:

Milton Keynes MK1: reliably commute or plan to relocate before starting work (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Expected start date: 01/05/2025