Job Description

About us

Vantec Europe Limited (VEU) are headquartered in Washington, Sunderland and owned by the Logisteed Group, (who employ more than 45,000 people globally). We are one of the top third-party logistics (3PL) providers in the Japanese market, and we are continuously growing our global business.

We currently operate 13 sites in the UK with a customer base in high volume automotive, premium automotive, construction equipment, lighting, automotive battery and offshore industries.

Specialising in last mile logistics and process design, we use a range of innovative ways to add value to our clients creating strong partnerships and investing in a deep understanding of our customers' business; their customers; the challenges they face and the goals they want to achieve.

Our services include Last-Mile / Just-In-Time JIT Warehousing, Kitting, Sequencing, Decant, Transport, and Linefeed. Our operations are underpinned by flexible and agile systems which integrate seamlessly with our customers and create robust processes.

Vantec created the UK's first immersive 'living warehouse' in 2018 and continues to pioneer work in IoT (Internet of things), trailblazing within the industry in our drive to be carbon neutral and net zero by 2050.

With the introduction of interactive and engaging 3D immersive suites;
E-learning; Virtual Reality and Fork Lift Truck Simulators.

We focus on building positivity and energy in our business, recognising the work of our teams. We value the communities around us, and we are extremely focused on 'home grown talent' with commitment to nurturing and growing our own people. With Vantec is not just a job, it's a career and it's here for the taking.

Hillthorn Business Park, Washington, Tyne and Wear, NE37 3HG

39 hours per week:

07.55 - 16.35 Monday to Thursday

07.55 - 13.35 Friday

Finance Officer

The Finance officer is required to complete duties, self-training and development. To ensure all company policies and procedures, specifically those relating to finance are adhered to.

Ensure good communication with staff and customers/suppliers to provide a high level of customer service, resolving financial queries efficiently and effectively.

Ensure sales and purchase ledger deadlines are met and the work completed is checked and accurate. Support the team by being flexible and able to work overtime as and when required to fulfil financial demand.

The finance officer will be dependent on the needs of the business hence will be required to carry out any further tasks as deemed necessary, there is a requirement to be flexible with regards to the role activities.

Main tasks

Oversee and assist with the input of purchase ledger invoices. Check and input staff expenses claims, credit card expenses and travel advances in line with company policies. Oversee and check supplier statement reconciliations monthly. Prepare & check bi-monthly payment runs. Prepare ad hoc payments as and when required. Prepare daily bank reconciliations. Assist in the preparation of monthly accruals and prepayments. Provide support with the input of sales invoices as and when required. Update sales analysis report spreadsheet at each month end. Maintain Fixed Asset register and carry out Fixed Asset audits in line with the company audit schedule. Ensure that all finance policies and standard operating procedures (SOPs) are kept up to date. Create and input journals. Check red diesel fuel stock balance and reconcile with sales, revalue, and balance at month end. Be aware of tolerance in policy. Collate customer credit application data and credit reports, prepare credit application and pass to manager for approval. Once approved complete letters and send to customers. Inform sales/operations of any changes to customer credit terms/limits. Organise and attend monthly credit control meetings, prepare update debt reports for use in the meeting. Prepare minutes and actions in the meeting and ensure tasks are followed up and completed before the next meeting. Assist with internal and external audit preparation. Follow the credit control process and ensure payments are paid within agreed terms, chase up late payments and assist resolving queries with customers to avoid delays in payment. Complete monthly AR report. Assist with internal and external audit preparation. Any other duties as covered by your contract of employment and to support team.

Stakeholder/Customer:

The finance officer must be aware of the importance of customer service, for both internal & external customers, suppliers and staff. Must maintain a professional attitude at all times. Manage all tasks as required to ensure efficiency & accuracy and deadlines are met. Support all tasks as required to ensure a high level of customer service to others and aid resolving financial queries.

Staff/People/Team:

To work positively with all management and interfacing departments. To maintain a professional, polite and respectful attitude to others at all times. To understand Equality, Diversity and Dignity policy, respect others and observe this policy in the workplace, ensure contraventions are reported. Actively communicate with all team members which includes operational staff (Team Leaders, Supervisors and management) and indirect staff, senior managers and general managers. To foster a team work ethic by ensuring participation in all team activities, support the team by being flexible and available to work additional hours as needed. Being part of a team will require you to perform other duties and carry out training to multi task and cover colleagues when required. Liaise regularly with your manager/supervisor regards completion or issues with time specific activities and month end deadlines. Provide constant feedback to your manager of potential issues or errors.

Processes / Policies

Carry out tasks/functions as directed. And always follow finance procedures and processes. Ensure financial policies are understood and applied throughout your work. To ensure that all activities are carried out in accordance with company policies, Employment, Environmental, Health & Safety policy. Ensure good housekeeping and regularly carry out paper, electronic filing and archiving. Seek continual improvement and efficiency of processes and actively plan to completion.

Results

Ensure the highest of Health and Safety standards are maintained. Ensure daily/monthly tasks are prepared, checked and completed to given deadlines and report any issues to your manager. Ensure all work carried out is of a high quality, accurate and has the attention to detail required. Achieve personal development objectives and training by the given deadlines. Meet Vantec Europe Ltd standards for productivity, ensuring efficiency and be actively working towards continual improvement. Achieving the targets and job standards set out by your manager. Assist in preparation of all internal and external audits.

Financial:

Ensure financial standards and ethics are met, keeping within the requirements of the HTS internal audit and financial external audit.

Knowledge and experience

Essential

Knowledge and use of Microsoft D365 accounting system - Minimum 1 year Knowledge of financial journals and analysis of financial costings Knowledge of using Internet banking systems Experience of working in a finance environment and working in a team Knowledge of all areas of finance (Sales, Purchases, Banking, Balance sheet, Profit and Loss and Budgeting) Knowledge of basic and intermediate level of Word and Excel functions Knowledge of preparing and updating standard operating processes Knowledge of sales and purchases vat
Desirable

Knowledge of working within a warehouse environment Knowledge of VAT preparation & returns and reconciliations Experience of analysing complex financial data and presenting findings

Competencies

Essential

Punctual, good time keeper Developing self and achieving training objectives Observe a professional, polite and respectful attitude to others Consistent communicating skills Able to work effective under pressure Able to plan, organise and manage workload Presentation skills Able to manage distractions Able to meet deadlines Numeracy and Literacy skills Attention to detail and accuracy Creative and Innovative, looks for constant improvement and efficiency Positive and proactive attitude Self motivated and enthusiastic Work effectively unsupervised Work as part of a team Ability to work positively and efficiently under pressure Ability to understand and carry out work instruction Ability to plan, check and complete financial month end activities to deadline.

Education / Qualification

Essential

Basic and Intermediate word and excel qualification
Desirable

Qualified / Part Qualified Accountant with recognised accountancy body (e.g. ACCA, CIMA, CIPFA) Completion of AAT certificates or similar

Other

Must ensure confidentiality and security of all financial and payroll data and report any issues. Ability to understand and prepare for internal and external audit. Ensure policies are procedures are followed. Flexible and able to work overtime, sometimes in short notice.
Job Type: Full-time

Pay: 28,000.00-30,000.00 per year

Benefits:

Cycle to work scheme Employee discount On-site parking
Schedule:

Monday to Friday
Work Location: In person