Job Description

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FINANCE OFFICER JOB DESCRIPTION

Job Title: Finance Officer

Reports to: Chief Executive officer

Hours: Part-time 28 hours per week, 9am - 4.30, over 4 days

Salary: 21, 000 to 23,000 per annum (dependent on experience)

This role will be subject to successful DBS Check and references

We reserve the right to close this advert, should a suitable candidate be found.

Job Purpose and role:

The Finance Officer is responsible for supporting the maintenance of financial and administrative services working closely with the CEO and Treasurer to meet legislative requirements and to support the operations of Tenterden Social Hub and working with external Accountant and Auditor.

These duties include but are not limited to Sage Accounts functions, assisting with payroll and employee records.

Responsibilities

Reporting directly to the CEO, the Finance Officer will support and assist to ensure the smooth running of Finance Department operations and work with the external accountant and auditor. The Finance Officer will ensure that effective methods are put in place ensuring that all employees and company processes run to maximum efficiency and to cover the finance department duties when required and adhere to organisational Finance Policies.

Duties

(this list is not exhaustive)

Process daily post and assist in the management of the Finance email account

Regular posting of purchase and sales ledger entries to Sage 50 Accounts including managing incoming queries To be responsible for the administration of the monthly payroll, inland revenue/pensions with the office administrator Maintain the fixed asset register Month and year end procedures/reporting and including management accounts Petty Cash Payments including reconciliation Raise payments (HSBC) Regular banking of cash, cheques, donations etc. Raising invoices for monthly support services for TSH Control of grant funding projects and payments (with CEO) Allocation of payments within cashbook Credit control and chasing debtors Establish, maintain and reconcile supplier statements and customer accounts Raising Purchase orders Process supplier and customer delivery notes and invoices ensuring goods received prior to payment Coding of supplier invoices and obtaining the necessary approvals Prepare monthly journal summaries - including occasional ad hoc journals when adjustments to accounts are required Manage and administer the service user Direct Debit process Respond and deal with telephone and email enquiries relevant to the Finance Department including taking service user payments Maintain financial files and spreadsheet records where required Manage the filing, storage, archiving and security of documents meeting all Data Protection requirements and responsibilities

Knowledge

The Finance Officer must be knowledgeable in the following areas:

Proven experience of working in a Finance Office Proven expertise with computerised accounts systems, Sage 50 Accounts and Sage Payroll Efficient office administration Charities Commission and Companies House requirements Highly proficient computer skills including in-depth knowledge of Excel and major Microsoft programs Ideally AAT Level 2 (minimum), GCSE English and Mathematics or equivalent Good editing, data collection, record keeping with extensive analysis skillset

Personal Attributes

The individual must maintain strict confidentiality in all aspects of performing the duties of the Finance Officer role to include absolute discretion concerning information shared with peers and colleagues. The Finance Officer must be able to demonstrate the following attributes:

Be honest and trustworthy Be respectful at all times Be able to communicate well at all levels Work to organisational policies, including Financial
Work site base

Based at Tenterden Social Hub in Tenterden but required to work at any site where TSH charitable services are conducted that is within reasonable distance of the main site location.

Other duties

The individual will be required to undertake such other duties appropriate to the salary grade and content of the work as may reasonably be required. Therefore, the list of duties in this job role should not be regarded as exclusive or exhaustive. Please note that, in consultation with you, TSH reserves the right to update your job description to reflect changes in, or to, your post.

Organisational policies

You will be required to work within these and any breaches may lead to termination of employment.

Support the development, production and implementation of Finance process documents Monthly credit card reconciliation Ensure the safeguarding of all TSH finances via the implementation and adherence of financial policies and procedures Perform other related duties as required Work to deadlines when required Reconciliation of Control Accounts, including Bank Accounts
Knowledge

The Finance Officer must be knowledgeable in the following areas:

Proven experience of working in a Finance Office Proven expertise with computerised accounts systems, Sage 50 Accounts and Sage Payroll Efficient office administration Charities Commission and Companies House requirements Highly proficient computer skills including in-depth knowledge of Excel and major Microsoft programs Ideally AAT Level 2 (minimum), GCSE English and Mathematics or equivalent Good editing, data collection, record keeping with extensive analysis skillset Personal Attributes
The individual must maintain strict confidentiality in all aspects of performing the duties of the Finance Officer role to include absolute discretion concerning information shared with peers and colleagues. The Finance Officer must be able to demonstrate the following attributes:

Be honest and trustworthy Be respectful at all times Be able to communicate well at all levels Work to organisational policies, including Financial
Work site base

Based at Tenterden Social Hub in Tenterden but required to work at any site where TSH charitable services are conducted that is within reasonable distance of the main site location.

Other duties

The individual will be required to undertake such other duties appropriate to the salary grade and content of the work as may reasonably be required. Therefore, the list of duties in this job role should not be regarded as exclusive or exhaustive. Please note that, in consultation with you, TSH reserves the right to update your job description to reflect changes in, or to, your post.

Organisational policies

You will be required to work within these and any breaches may lead to termination of employment.

Right to Work

TSH cannot employ a person who does not have permission to live and work in the UK as stated by current British and European Law. Immigration guidance information is available upon request for further information.

Disclosure & Barring Service

This will be required as part of the Charity's staff recruitment process. Further information about the Disclosure & Barring Service is available from the Disclosure & Barring Service website https://www.gov.uk/government/.../disclosure-and-barring-service. Under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1075, applicants for trading or older person support posts are among those who are not entitled to withhold information about any previous criminal conviction.

Principal Attributes and Person Specification

Essential requirements are those, without which, the candidate would not be able to do the job. It is expected that the post holder will have the knowledge and qualifications indicated or equivalent qualifications and experience.

Desirable requirements are those which would be useful for the post holder to possess and will be considered when more than one applicant meets the essential requirements.

Essential

Knowledge and Qualifications

Computerised accounts package; Sage 50 Accounts Business & Administration and/or AAT Level 2 or equivalent qualifications. (Candidates qualified by experience will be considered) GCSE English and Mathematics qualifications or equivalent accreditation Microsoft programmes and Excel spreadsheets
Skills

Excellent communication skills, both written and verbal Good editing, data collection, record keeping and analysis skills Experience of working with staff at all management levels
Experience

Experience of working with staff at all management levels Extensive experience of working in a Finance Office Ability to organise and undertake administration and record keeping within a regulatory framework.
Personal attributes

Proactive and supportive in a team environment, whilst able to take initiative within the remit of the post Be a good team player Adaptable with a helpful and approachable manner Self motivated Person of integrity, honest and trustworthy Able to maintain confidentiality and understand the relevance of this position Able to remain impartial and be sympathetic to the needs of others Ability to build rapport quickly, forming successful working relationships with external organisations and individuals
Desirable

Knowledge of the following:

Document scanning, photocopying and postal procedures Understanding of cultural differences. Sympathetic appreciation and empathy of older person needs and desires. Excellent keyboard skills. Competence in utilising IT to undertake various tasks. Ability to network and negotiate with colleagues, partners and services Ability to demonstrate a willingness to attend appropriate training and development. Lively and informed interest in subject field Willingness, when necessary to participate in occasional extra- curricular activities Flexible approach to working hours and duties, including occasional unsocial hours.
We reserve the right to close the advert, should a suitable candidate be found before the closing date.

Closing date: 30/04/2025

Job Type: Part-time

Pay: 21,000.00-23,000.00 per year

Benefits:

Company pension Free parking On-site parking
Schedule:

Monday to Friday
Experience:

Accounting: 1 year (preferred)
Work Location: In person

Application deadline: 30/04/2025