Job Description

The Oratory Prep School (OPS) is an independent day and boarding school providing an enriched education to boys and girls aged 2 to 13. Benefiting from being part of the wider Bellevue Education group, we are committed to delivering exceptional teaching; combining the best of tradition with the latest innovations. Set within 65 acres of Oxfordshire countryside with outstanding facilities, we nurture happy, balanced, confident and inquisitive children.

Details of the post:

We are looking for an experienced Finance Officer to join our high performing admin team. The OPS aims to provide the best possible education for its pupils and as such requires the best administrative support. The post holder will be a team player, with excellent communication and interpersonal skills.

:

Reporting to the HO Finance team and supporting with a wide range of operational and financial tasks Have an outward focused role, ensuring first-class communication with all customers, including parents, sta?, and external stakeholders. To support additional revenue generation for the school by: Managing and organising the school's Holiday provision Managing and organisational all external letting for the school, including the swimming pool Carry out locally based finance procedures and processes within the school to optimise e?ciency and e?ectiveness: including but not exclusively managing overtime, Early Years' Funding, debtor management. Provide financial and administrative support to the school by the accurate maintenance of locally maintained records using Accounts IQ, Microsoft Excel Google Sheets, iSAMS and Parents. Responsible for payroll and associated functions Support with school fee and activity invoices Answer and resolve any queries from parents concerning school fee invoices Manage all external accounts enquiries and referring as required to the Business Manager or other colleagues as relevant Managing the purchase ledger, including placing orders, recording the receipt of goods and services, checking for accuracy against original order & managing creditor reports. Manage the school purchase order system Process invoices from suppliers, matching with purchase orders and forwarding to the head office finance team for payment. Ensure the financial and booking elements for school trips and extra curricular activities are correctly costed, organised & billed to parents in conjunction with teaching staff. Process financial information in line with financial regulation and as agreed with Head Office Advise school staff on accounting, finance and payroll related matters where appropriate. Perform any reasonable administrative tasks as assigned by the Business Manager of the school to prepare the monthly MIS, cash flow and audited accounts. Implement best practices for procurement, vendor management, and cost control to optimise resources and achieve financial objectives. Ensure all licences, subscriptions, insurance and registrations are in place and maintained in accordance with their terms (Data Control). Collaborate with the leadership team to develop strategic initiatives and drive continuous improvement across all areas of operation. Every member of staff has a duty to commit to the safeguarding and welfare of all pupils at the school Participate in staff programmes for training, in particular safeguarding and Health & Safety Other related and reasonable requests from either the Headmaster, Business Manager or any member of the SLT.
Job Types: Full-time, Part-time

Pay: 35,000.00-40,000.00 per year

Expected hours: 40 per week

Benefits:

Company pension Discounted or free food Employee discount Free parking On-site parking
Schedule:

Day shift Monday to Friday
Work Location: In person

Application deadline: 09/05/2025
Expected start date: 16/06/2025