Job Description

Main duties and Responsibilities Fixed Assets/Stock Assist with the maintenance of the Trusts capital asset register to ensure that it is fit for purpose and supports the Trusts accounting and reporting requirements. This involves recording all new assets, disposals and transfers in accordance with finance procedures and relevant accounting guidance. Assist in the physical verification of assets located in wards and departments to ensure the asset register is accurate and up to date. Assist in the co-ordination and execution of the annual stock takes to comply with the timetable and procedures of the Trust.

Financial Control, Procedures and Audit Responsible for providing information to the Injury Costs Recovery Scheme ensuring that Department of Health reporting requirements are complied with. This involves accessing confidential patient information on Lorenzo. Maintain financial records for the Trusts NEST Pension scheme in accordance with Trust policies and procedures. Ensure that related financial transactions are processed in the ledger every month and the balance sheet control is reconciled monthly to ensure the integrity of the general ledger.

Maintain financial records for the Trusts salary sacrifice schemes in accordance with Trust policies and procedures, ensuring that related financial transactions are processed in the ledger every month and the balance sheet controls are reconciled monthly to ensure the integrity of the general ledger. Responsible for reconciliation of other miscellaneous balance sheet control accounts, requiring investigation and resolution of discrepancies. Responsible for the uploading of journals prepared by the financial control team onto the ledger in a timely manner, ensuring that appropriate backing documentation has been provided before the upload is completed. Challenge finance colleagues where appropriate to provide this information explaining the importance of accurate record keeping and audit requirements Responsible for producing and updating procedures for own duties and taking an active part in proposing/implementing new policies and procedures that are deemed necessary for the team.

Ensure that source documentation in relation to the section is filed and/or scanned in accordance with departmental procedures, ensuring that all stored material/images kept are in good condition and readily retrievable to resolve any queries that may arise. Responsibility for coordinating the timely production of information requested by external and internal auditors. Assist with the issues raised, and actions agreed in both internal and external audit reports to support resolution within agreed timescales so that effective systems of internal control are maintained. Generates purchase requisitions for the Team and Trust wide specific requirements.

Charitable Funds Responsible for the input of Charitable Fund income from cash sheets and cashbooks onto the general ledger weekly. Assist with the production of quarterly reports on income and expenditure for fund managers and respond to queries from Trustees and fund managers, as required. General Accounts Responsible for the processing of medical study leave expense reimbursement forms on behalf of the Trust through payroll in accordance with Trust policies and procedures where funding is provided by NHS England Maintain an accurate and up to date spreadsheet detailing all payments processed. Assist with the ordering and responsibility for the issuing of Trust eye test vouchers to staff, maintaining appropriate records and preparing the journals for charging the departmental/ward budgets for the cost.

Assist with the administration of the Trust purchasing card scheme, emailing out to cardholders the monthly statement and preparing the journals for recharging the department/ward budgets with the expenditure. Maintain appropriate records in relation to Trust salary overpayments and recovery progress. These records will be used to update the Audit Committee on a quarterly basis. Responsible for recording and processing travel expenses claims on behalf of volunteers and patients.

Responsible for monitoring actions raised from financial control team meetings and liaising with appropriate team member to ensure completion within deadlines. Participate with other members of the finance team to develop and improve working practices which may affect other departments in collating and processing financial transactions. Maintain effective working relationships with colleagues in the Trust and outside it, ensuring that work is carried out effectively, to a high standard, to deliver a professional service focused on achieving a high level of customer satisfaction. The post-holder will participate in self-development activities to develop their skills and competences against identified learning needs.

Adhoc projects or requests as required.