Job Description

Job Advert

We are seeking a Finance Assistant to join the team at Total Control Services Ltd

About us

Total Control Services Ltd are a leading independent employee-owned business within the HVAC Control industry. We design, install, and maintain Building Energy Management Systems in new and existing buildings to ensure that services within them are operating to optimum efficiency, reducing consumption of electricity, gas and water, leading to reduction in the premises carbon footprint.

The position

Based at the Tunbridge Wells Head Office and reporting to the Purchase Ledger Manager. The Finance Assistant will carry out a variety of tasks as delegated by the Finance Officer.

Duties

The role encompasses a wide range of accounting and administrative tasks which are summarised below:-

Purchase Ledger

Purchase order processing. Supplier invoice coding and entry. Supplier statement reconciliation. Supplier data verification.

Bank

Entry of supplier purchase payments, staff expenses and claims. Assist PL Manager in reconciliations and processing company car fleet payments.

Stock

Processing of stock issues and returns as advised by relevant departments. Investigating anomalies.

Job Costing

Ensuring accurate and timely delivery of job costed information via financial software data input. Entry of job costing transactions.

Accounts Email Box

Manager and respond to emails.

General Requirements

Maintain the required level of computer literacy skills. Display sufficient IT knowledge and ability as required to carry out tasks. Undergo training as required by the company and demonstrate the necessary ability to learn. Operate and keep up to date all systems of filing and recording as required by company procedures and as necessary to efficiently carry out the "Primary Objective". Have clear and efficient communication skills, both written and spoken, with all levels of client, suppliers (as necessary) and work colleagues. Efficiently manage time to achieve maximum results and avoid delays. Understand and operate within the company authority structure, willingly receive fair and reasonable instructions and make and keep commitments but do not undertake the unachievable. Make best use of all support services available within the Contract Support Department. Report to your immediate superior whatever spare workload capacity that you may have. * Report to your immediate superior any reason for non-achievement of this .