Job Description

Posted 21 hours ago | ref: 268865

Protocol are working closely with a Further Education College based in London in their search for an experienced Finance Assistant to assist in financial duties within the college.

The role;

This role is offering Full time hours on a Temporary basis.

You will be working within the colleges Finance department supporting the Finance Purchase Ledger Team. You will be responsible for a variety of financial responsibilities including;

To ensure that all transactions relating to the Purchase ledger are properly recorded in accordance with College and Trust policies. To ensure Invoices and orders appropriately paid/authorised in accordance with the terms and conditions of service level agreements.
To process all Expenditure Invoices/Orders on the accounting system/ Invoice processing system, appropriately code to cost centers, accounting codes, project codes and other analysis codes as required within the timeframes set for processing of transactions.
To ensure that all payments are accurately and regularly coded in Purchase ledger on a daily basis.
To ensure that all amounts due by the College/Trust and subsidiaries are properly recorded in the Purchase ledger that outstanding payments are paid in accordance with College/Trust policy.
To support the Purchase and Sales Ledger Team Leader maintain and update procedures for all areas within the expenditure/creditors and bank reconciliation areas.
To ensure that all documents including Purchase requisitions, Invoices/orders are properly authorised as may be specified in the financial regulations/or authorised procedures.
To maintain the Purchase ledger systems, process/match invoices/order, credit notes, reconcile creditors accounts, carry out month end processing of financial transactions and ensure that reports required for expenditure and creditor are produced within the timeframes set for management accounts.
To assist with month end reporting and to calculate any prepayments and accruals at each month end. Provide management information (statistical analysis) of purchase ledger activities on a monthly, quarterly or ad hoc basis.
To operate an efficient payment control system. To ensure that documented procedures and policies are strictly adhered to. To proactively identify defaulters and take appropriate action in agreement with the Purchase and Sales Ledger Team Leader / Financial Controller.
To carry out regular control accounts/ledger account reconciliation and to adhere to strict deadlines agreed for this process. To reconcile supplier statements regularly and ensure that reconciling items are identified, and rectification entries are passed. To liaise with budget holders and suppliers when required, in order to deal with and resolve queries.
To assist with month end reporting of Purchase ledger transactions/ accruals at month ends /year ends as may be specified. To assist with the preparation of the year end accounts, audit schedules and audit files. Under supervision, to post batches and journals into the accounting system.
To receive, code and log all purchase invoices before ensuring that they receive appropriate budget holder approval.
To monitor unauthorised purchase invoices, and ensure they are chased for prompt authorisation.
To ensure that payments runs are in accordance with strict with payment terms and are produced on a fortnightly/monthly basis where applicable.
To enter/ensure purchase orders are recorded onto the accounting system on a regular basis. To produce manual cheques for payment when required
Ensure that all payments and purchase orders are authorised by the approved signatory, and coded to the relevant budget
To liaise with budget holders and suppliers when required, in order to deal with and resolve queries and monitor expenditure.
To scan all invoices/manual orders on to the finance system where applicable. To raise and input journal entries when required.
To provide an efficient and friendly customer service to answer queries from staff, and customers. To ensure emails in Finance inbox/help desk box are attended to promptly in a professional manner and only pending requests yet to be attended to remain in the inbox folder. Completed requests are to be transferred to an appropriate folder.
To support the Purchase Ledger and Sales Ledger Team Leader/Financial Controller in actioning/implementing action points identified in the external audit or internal audit.
To provide assistance with enrollment, counter and cash collection duties as may be required.

The person;
We are therefore seeking individuals that are passionate about and that have relevant experience in both educational and industry fields. The individual will also have experience working with students or apprentices either in a college or an educational setting whilst being upbeat, motivational and knowledgeable in the subject area in order to educate and inspire learners.

Have you got what it takes?

A qualification in a Finance
Experience within Finance (within an FE setting is preferable)
An active Enhanced DBS on the update service (or be willing to obtain one)

If this sounds like you or something you could be interested in; Hit apply now to speak with one of the consultants!

Protocol are proud to be Disability Confident Committed. We are happy to make any reasonable adjustments at any stage of the recruitment process should you need it, please let us know

About Protocol

Protocol are the specialist full-service recruiter dedicated to education, training and skills. People are at the heart of everything we do. We place people first. We\xe2\x80\x99re more than a recruitment agency \xe2\x80\x93 we pride ourselves on our ongoing support and aftercare delivered by our expert team, and all our candidates benefit from free access to our exclusive online CPD portal, Learning Zone. Whatever your career goals, we\xe2\x80\x99ve got the right role for you. With a wide range of temporary and permanent positions available, from lecturing and training jobs

The legal bit\xe2\x80\xa6

Protocol National ltd trading as Protocol are acting as an employment business for this position. If you are successful, Protocol is required to see evidence of your Right to Work in the UK; in addition to you applying for an enhanced DBS Certificate should you not already hold a suitable certificate registered on the DBS Update Service. The position is subject to agreement to Terms and Conditions and suitable application and reference process. As a result of the volume of applications we are currently receiving we regret that we may be unable to respond with individual feedback. If we have not contacted you within two weeks of your application being received then regretfully your application will not be taken forward on this occasion.

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