Job Description

We are looking for a dual role Finance Assistant / Executive Assistant working approximately 30 hours per week over 5 days to join one of Liverpool City Regions largest independently owned hospitality businesses. Supporting the Directors and Finance Manager, this is a varied role where no two days will be exactly the same. This role requires a dedicated and flexible individual who is able to rapidly adjust to the needs of a fast growing business. Roles and responsibilities will include:

• Managing invoices and receipts, ensuring they are entered and filed correctly as directed by the Finance Manager and ensuring and that all invoices / receipts are correctly addressed to the relevant business units
• Collating the weekly payroll and hours report from each unit manager, ready for presentation to the Directors and Finance Manager
• Working alongside the Commercial Manager to control the Sales Ledger, reconciling payments and ensuring that invoices due are paid in a timely manner, chasing payments from businesses and travel agents and dealing with queries where required
• Ensuring that petty cash records are checked and kept up to date
• Ensuring that all cash / till reconciliations are balanced and records kept up to date
• Preparing and circulating the daily flash report
• Providing full administrative assistance to the CEO including managing their e-mails and calls, assisting with their diary, running errands, preparing reports, organising company meetings / taking minutes, following up from meetings and assisting them with personal and charitable commitments as needed
• Assisting with sales, marketing and PR activities as required
• This list is not exhaustive

Skills and attributes:

• Minimum of three years\xe2\x80\x99 experience in a Finance Assistant role is essential in addition to EA/Secretarial/General Administration experience
• Experience in multi unit accounting
• Strong numerical and analytical skills
• Excellent communication skills, high accuracy and acute attention to detail
• A high level of computer literacy and knowledge of IT systems, including Microsoft Excel
• A desire to pursue a career in hospitality finance, and to learn on the job
• Ability to work independently, flexibly and to use own initiative to solve problems proactively
• Organised and methodical with excellent attention to detail and accuracy
• Ability to manage workloads, prioritise and work to deadlines
• Ability to work with complete confidentiality
• Ability to work as part of a larger team

This role is based primarily in Liverpool City Centre where the company operates several sites and you will also be required to attend a company site in South Liverpool as needed, in addition to new sites as they come online. The chosen candidate will receive a starting rate of \xc2\xa313.50-\xc2\xa315.00 per hour, dependant on experience, which must be demonstrable at interview stage. Other benefits include 20 days holidays plus public holidays, a uniform allowance, company discounts and the opportunity for some flexible working, subject to the needs of the business, when you have established yourself in the role. Please apply online, including a cover letter stating why you feel you would be suited to this role along with your most up to date CV. Job Type: Permanent Salary: \xc2\xa313.50-\xc2\xa315.00 per hour Benefits:

• Employee discount
• Flexitime
• On-site parking

Schedule:

• Flexitime
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Liverpool: reliably commute or plan to relocate before starting work (required)

Experience:

• Finance Assistant: 3 years (preferred)

Work Location: In person