Job Description

Job Overview

We are seeking a detail-oriented and proactive Finance & Administration Officer to join our team. The successful candidate will play a crucial role in supporting the daily operations of the charity, ensuring that administrative processes run smoothly and efficiently. This position requires strong organisational skills, attention to detail, and proficiency in various accounting software. The Finance & Administration Officer will be responsible for managing data entry tasks, overseeing accounts payable, and providing support for financial services.

Responsibilities

FINANCE

Implement financial policies and procedures, completing these in a timely manner and ensuring that budgets are managed effectively

Check, process and record all invoices for payment and expenses claims received

Perform bank reconciliations and investigate and resolve any reconciling items on a timely basis

Reconcile all balance sheet accounts on a monthly basis and resolve any anomalies.

Support the review of budgets and expenditure as necessary with CEO and prepare monthly reports and other data as required.

Provide information relating to income statements and balance sheets as required. Support the annual audit in association with the trust's firm of accountants

Maintain proper records for all the above on payroll and finance systems.

Support in the analysis of data and creation of reports and information to CEO, Trustees and auditor as required.

Verify and code timesheets and hours worked

Input all data required to complete monthly payroll

GENERAL ADMINISTRATION

To monitor and respond to visitor enquiries via email and phone, redirecting to relevant departments where required.

To receive and check deliveries, distributing where required

Welcoming out of hours visitors via the intercom system

Complete weekly stationery orders

To communicate monthly with the village and residents, updating on upcoming events and how these affect operations and access

Monitor the operation of office equipment, call for repairs, maintain supplies and evaluate cost effectiveness

Complete additional administrative duties as required

Experience

:

Essential:

Accounting/book-keeping and financial administration

Administration

Data recording and monitoring - preferably experience with electronic data recording systems

KNOWLEDGE, SKILLS AND ABILITIES

Essential:

Excellent communication skills - both verbal and written

Demonstrably numerate

Proficiency in working with Microsoft packages, including Outlook, Word and Excel.

Experience of using financial accounting and payroll systems (Sage)

Accuracy in processing detailed financial information

Ability to work as part of a team, as well as on own initiative

Ability to communicate effectively with colleagues and professionals alike

Confidence in liaising with external organisations

Ability to work under pressure, plan and prioritise own workload, manage competing tasks and meet deadlines.

An understanding of, and commitment to, equal opportunities

An understanding of, and commitment to confidentiality and data protection regulations

Ability to maintain effective office systems

If you are passionate about administration and finance, possess the required skills, we encourage you to apply for this exciting position.

Job Types: Full-time, Permanent

Pay: 27,000.00-30,000.00 per year

Benefits:

Free parking On-site parking
Schedule:

Monday to Friday
Work Location: Hybrid remote in Edenbridge TN8 7AD

Application deadline: 01/05/2025
Expected start date: 19/05/2025