Job Description

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Role Summary

• Responsibilities: You will be responsible for the smooth running of our London office, with a focus on creating a friendly and productive working environment
• Salary: \xc2\xa323,500 to \xc2\xa326,000 per annum, depending on your previous experience
• Benefits: Flexible working hours, generous holiday allowance, employer pension contributions, comprehensive travel insurance, critical illness cover, income protection, full funding for external training, interest-free travel loan scheme, discounted gym memberships, and
• Role Type: Full-time, permanent
• Start Date: We are currently recruiting for start dates throughout 2023, including October and November, and you will be asked to state your availability on your application form. We can also accept applications from those looking for a deferred start date in early 2024
• Location: This is an on-site role based in our

office

About the Role

We are looking for an enthusiastic and proactive Facilities Administrator to join our growing team in London. Working closely with other members of the Facilities team, you will support with the day-to-day running of the office and uphold our exceptional standards of customer service. You will also enjoy the opportunity to support colleagues in a fast-paced and collaborative environment.

You can learn more about our London office here:

Key responsibilities will include:

• Greeting visitors to the office with a high level of friendliness and professionalism
• Ensuring that we maintain a safe, tidy and professional environment, including managing the kitchen to a high standard
• Building relationships with service providers and suppliers, as well as liaising with the building\'s management team
• Purchasing general supplies e.g., kitchen consumables, stationery and IT equipment, on behalf of the Facilities and IT teams
• Booking visitors onto the appropriate security system(s) for all our UK offices
• Maintaining the company\'s asset management system and associated processes
• Day-to-day management of health and safety in the London office, for which training will be provided
• Day-to-day management of the company\'s desk booking software system (London office only)
• Assisting with the organisation of internal and external events, such as client meetings and office socials
• Answering the telephone switchboard and taking messages
• Providing ad-hoc support to the Senior Operations Coordinator and the wider Operations team, where required
• Collaborating with our IT team and supporting with simple IT queries and tasks within the office, where required

A Day in the Life of a Facilities Administrator

To learn more about a typical day for a Facilities Administrator at Costello Medical, please click here:

Career Profile

We offer many opportunities for personal and professional development at Costello Medical. Please click below to read first-hand accounts from our colleagues about their time with the company:

Requirements:

About You

We are looking for an enthusiastic and ambitious candidate who is proactive, eager to take on new challenges, and who will thrive on providing an excellent service to our colleagues. You will be looking to build your career in office facilities and enjoy taking a high level of ownership, enabling the office to run smoothly, which in turn will make a positive difference to the working lives of our colleagues in the London office.

Essential requirements for the role are:

• Strong organisational skills, including the ability to plan and prioritise your own time and communicate this to others

• Excellent levels of productivity, and the flexibility to respond to changing deadlines
• The ability to work confidently on your own and with a high degree of autonomy
• Exceptional attention to detail and high professional standards
• Excellent written and verbal communication skills
• A passion for, and dedication to, providing excellent customer service in a facilities role
• A friendly and approachable demeanour
• Experience using Microsoft Office

Whilst some experience as a Facilities Administrator, or in a related role, is desirable, we can also accept applications from candidates who are passionate about starting their career in facilities.

Benefits:

Why Choose a Career in Facilities with Costello Medical?

We strongly recognise the importance of talent within the Facilities team, and believe we have a unique offering at Costello Medical to build your career.

• All the best bits of facilities in a truly varied role. We work closely with service providers and suppliers across all our office locations, which allows our Facilities Administrators to focus their time on contributing to exciting new projects and improvements that optimise the facilities functions and enhance the productivity and wellbeing of our entire workforce. These projects include but are not limited to; our exciting London office move due to take place in 2024, our net carbon zero project, and the management and improvement of Costello Medical\'s corporate social responsibility, as recognised by

. * Have your say and shape your own career. Given the rapid and organic growth the company has seen over the last few years, our Facilities team is relatively small. Your voice matters; you will have a significant influence in team decisions, and will be able to choose specific areas you\'d like to specialise in. Whether you are most passionate about the day-to-day running of the office, or driving important projects forward within the team, you will be encouraged to take your career in a direction that challenges you to meet your own goals.

• Contribute towards something bigger than facilities. Our customers are some of the industry\'s most successful pharmaceutical and medical technology companies, patient and public health bodies, and charitable organisations. As a company, we are committed to improving healthcare globally, and by ensuring the smooth and efficient running of our office spaces, you are directly contributing towards this commitment. You will also be supporting a company that believes in corporate and social responsibility, and will be able to give back to the local community through funded volunteering and pro bono days.
• A workforce that respects and values you. Based on our commitment to quality and providing an excellent service, it is very easy to build positive, trusting, and respectful relationships with those you support, both directly and indirectly. The difference you make to the office environment will be recognised and cherished by those around you, allowing you to feel like a valued and integral part of the company.
• We are invested in our culture. We are committed to our company values which promote a fun, friendly, and innovative workplace in which we strive to deliver the highest standards of quality. As a result, we have been listed in

list for over six consecutive years, and achieved certification in 2022. These values are embraced within the entire company, including the Facilities team.

The Recruitment Process

Our recruitment process includes a telephone interview with a member of the Talent Acquisition team, followed by an assessment for you to complete in your own time. If successful, you will be invited to an interview with senior members of our Operations team. Our standard recruitment process lasts around 2 to 4 weeks, however this can be adapted if necessary.

We are currently recruiting for start dates throughout 2023, including October and November, and you will be asked to state your availability on your application form. We can also accept applications from those looking for a deferred start date in early 2024. Whilst there are no set application deadlines, we would strongly recommend applying as early as possible so that we can begin processing your application, as the role will close when a suitable candidate is found.

Please note that this role is available in our London office. You can learn more about our office locations here:

What We Offer

• A starting salary of \xc2\xa323,500 to \xc2\xa326,000 per annum, depending on your previous experience. Salary increases are typically awarded after 6 and 12 months and will then be reviewed on a yearly basis
• Flexible working hours
• 25 days\' annual leave plus bank and public holidays
• Flexible benefits scheme offering additional holiday, cash payments and pension contributions
• 4% employer pension contributions
• Private Medical Insurance which offers comprehensive cover on a \xe2\x80\x9cmedical history disregard\xe2\x80\x9d basis
• Paid study leave and funding for external qualifications
• Cycle to Work scheme and an interest-free travel loan scheme
• Critical Illness Cover, Income Protection and Life Assurance
• Access to an Employee Assistance Programme
• Discounted gym memberships
• Comprehensive travel insurance
• Regular company-funded social activities

Please click here to learn about our reward package and the other benefits of working for Costello Medical:

How to Apply

You are required to submit your CV and a cover letter via our online application form. In your cover letter, you must explain why you think you would be suited to the role and why you would like to join Costello Medical, with examples to support both. As written communication is a vital skill for this role, if your cover letter is suspected to have been generated by artificial intelligence (AI), your application is likely to be disqualified.

Please contact the Talent Acquisition team at if you have any questions about the role or application process.

Visa Sponsorship

Please note that this role does not meet the eligibility criteria for visa sponsorship, and you will therefore need the right to work in the UK independently from the company.

Costello Medical