Job Description

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Job details

Posted 16 April 2025
LocationNottingham
Job type Permanent Full Time
Specialism Commercial Property Management
Reference019124
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Job description

Job Title:

Facilities Administrator

Department:

Commercial Property Management

Location:

Nottingham (hybrid role involving office and home working with occasional travel)

Core Function:

This Job description covers the requirements of a Facilities Management Administrator. This role involves both clerical and coordination tasks to assist in maintaining a safe, efficient and functional work environment.





The Administrator will provide support to the Senior Business Support Administrator and the National Head of Facilities Management. This role will provide administrative assistance to the wider Facilities Management Team including the Senior Leadership Team consisting of three Sector Leads.





This position will provide key administrative support when it comes to business improvement projects and will play a vital role in assisting the team with the collation of all required data to aid implementation of any required process.





The role will support the division by providing critical administrative support when collating and analysing business data, whilst providing business as usual administration support to the senior team ensuring the smooth functioning of daily operations.

Responsibilities:

Provide general administrative support to the Facilities Management Team Maintain and update company records, databases, documentation and internal systems Provide effective support to the whole Facilities Management team through processing data and documentation The retrieval, manipulation and control of complex data to support the team's requirements Support the preparation of reports, presentations and correspondence Liaise with internal departments and external partners or suppliers Create base powerpoint slides for National Head of Facilities Management for presentation Minute National Head of FM meetings and produce relevant minutes and action plans to be distributed to the wider FM team Attend Senior FM Meetings and capture key points and action items during these meetings Invoicing of fees to the agreed frequency and values Develop strong relationships with the Facilities Management senior leadership team to help aid the creation of reporting documents and provide administrative support Support the Technical Services Manager through coordination and management of administrative tasks Contribute to process improvements and help implement projects across Facilities Management portfolio

Skills, Knowledge & Experience:

Administration experience Data management experience Experience in a fast-paced, deadline driven environment Microsoft Office skills (Excel, Word, PowerPoint) Ability to develop reports from various data sources Impeccable attention to detail Strong written and verbal communication Excellent organisational, time and diary management skills Proactive attitude to team work Efficient with the ability to prioritise a very busy, varied workload

We understand the value that a diverse and inclusive working environment brings to Lambert Smith Hampton. We celebrate the different perspectives and insights that people can bring through their cultures and backgrounds. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other protected characteristic.