Job Description

We have partnered with an established and pioneering organisation who require a high-level Executive Assistant and Office Manager to join them on a full-time permanent basis in their prestigious London Offices.

The role requires exceptional communication skills along with excellent organisational and administrative skills, with the ability to prioritise a busy workload whilst maintaining a high attention to detail.

You will manage the daily operations to ensure of a professional and safe working environment, whilst supporting the Managing Director with EA duties to maximise productivity.

To be considered for Executive PA role you must:

• Proven experience operating in a similar position.
• Extensive experience of Microsoft Office packages to include Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills
• Ideally educated to Degree Level in English; Communications or Business Administration and minimum of \xe2\x80\x98A\xe2\x80\x99 Level or equivalent in English/Communications or similar subject area
• Experience of managing invoices and expenses and maintaining accurate financial records
• Organised and comfortable decision making and problem-solving.
• Excellent attention to detail

Key duties of the Executive PA role Include:

• Manage the daily operations of the Group including contractors, facilities, landlord liaison, security and stationery to ensure a safe, efficient and effective working environment for the team.
• Provide professional administrative support in the initiation, composition, typing and editing of executive correspondence and production of management reports.
• Prepare the Board and Leadership team for key meetings.
• Arrange internal and external events and meetings/conferences.
• Manage daily diary of appointments for the Managing Director
• Organise all domestic and international travel arrangements for the Managing Director. Support the Board and Leadership Members where appropriate to deliver T&E efficiencies.
• Manage the expenses for the Managing Director in a timely and accurate manner.
• Maintain an organised filing system of papers and electronic documents, update and suggest/make improvements to databases, E-Systems
• Manage queries and requests for information, both internal and external and execute timely responses to actionable requests.
• Support the Managing Director with drafting and cascading all communications both internal and external.

Key Information about the Executive PA role Includes:

• Salary of \xc2\xa345k
• Competitive company pension scheme
• Private Health Insurance & Rewards
• Health Cash Plans
• Enhanced Company Maternity and Paternity
• Employee Assistance Programme
• Bike to Work Scheme
• Eyecare Voucher Scheme
• Death In service
• Discretionary bonus

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