Job Description

Business Divisions

Asset Management

Your role

Are you a detail-orientated multitasker with solid organizational skills? Are you confident working across various time zones?

We\'re looking for an Executive Assistant to support Senior Management in our growing AM Private Markets Infrastructure business to include but not limited to:

• manage diaries across various time zones whilst taking account of conflicting priorities and multiple demands on time
• arrange meetings, both internal and external (including conference calls and video conference)
• arrange travel bookings, itineraries and visa coordination where necessary (operating within UBS Travel Policy)
• process expenses and reimbursements in a timely manner through UBS systems
• assist with the smooth onboarding of new joiners to the team
• support on smaller projects within the business

Function Category

Business management, administration and support

Join us

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it\'s our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we\'re more than ourselves. Ready to be part of #teamUBS and make an impact?

Your team

You\'ll be working in the Infrastructure team, part of the Real Estate and Private Markets business in London, primarily focusing on our exciting new initiatives -themes like Energy Storage and Eco Transport. As an Executive Assistant you will play an important part in assisting the senior management team in launching the new initiatives.

Diversity helps us grow, together. That\'s why we are committed to fostering and advancing diversity, equity, and inclusion. It strengthens our business and brings value to our clients.

Your expertise

• 3+ years administrative experience in a fast-paced large enterprise
• proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• keen attention to detail, organized and able to seamlessly multitask
• proven written and verbal communication skills
• comfortable interacting with colleagues at all levels
• build relationships with clients (internal and external) and their assistants
• a language (French, Italian or German) would be strongly beneficial but not essential

*LI-UBS

About us

UBS is the world\'s largest and only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.

With more than 70,000 employees, we have a presence in all major financial centers in more than 50 countries. Do you want to be one of us?

How we hire

This role requires an assessment on application. Learn more about how we hire: www.ubs.com/global/en/careers/experienced-professionals.html

UBS