Job Description

:

How would you act as a cornerstone for the Chief Product Engineering Officer (CPEO) of a company that is scaling up internationally? How would you ensure our CPEO continues to expertly guide us forward? We are building Universal Autonomy, we think differently, and would welcome you, if you would like to make the Earth move.

We are an international startup, scaling-up rapidly (300+ and growing) with our base in Oxford and Toronto, but hiring in multiple countries. The problems we are solving require diversity of thought, so we are committed to, and welcome diverse backgrounds and individuality.

The Role

Joining us as an Executive Assistant in a predominantly onsite role (based at our HQ in Oxford), you will be working as a key part of the Executive team. You will be working directly with the Chief Product Engineering Officer and will be responsible for the following:

• Managing the CPEO calendar, arranging meetings and ensuring all times are meet, even if interrupting overrunning meetings.
• Helping to run the CPEO\'s organisation as needed, such as gathering regular updates from leaders around the organisation.
• Make travel and accommodation arrangements for the CPEO.
• Drafting newsletters and other regular reports.
• Planning and organising events.
• Acting as the point of contact among executives, employees, clients and other external partners.
• Completing a broad variety of administrative tasks that facilitate the CPEO\'s ability to effectively lead the organisation.
• Working closely with the CPEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Providing a "gatekeeper" and "gateway" role, providing a bridge for smooth communication between CPEO and staff.
• Providing hospitality to guests and helping to create a welcoming environment.
• Preparing materials for meetings, talks, interviews etc.
• Preparing and submitting monthly expenses.

Requirements:

What you will bring to us in your role as Executive Assistant:

• Relevant work experience - ideally as an Executive Assistant supporting C-level executives but potentially as a project manager or other organisational leader.
• Outstanding organisational and time management skills.
• Excellent verbal and written communications skills.
• Loyalty, discretion and confidentiality.
• Ability to work under pressure and to deadlines when required.
• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Expert proficiency with Microsoft Office
• Exceptional organisational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people,including senior executives, staff and business partners.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Excellent judgement is essential.
• Ability to switch gears at a moment\'s notice.

Extra kudos if you have:

• Significant program management experience.
• Experience gathering, analysing and presenting data and recommendations.

• Previous experience in a scale up tech organisation

Benefits:

We provide:

• Competitive salary, benchmarked against the market and reviewed annually
• Hybrid and/or flexible work arrangements (however, please note we do require a reasonable onsite presence in our office in Oxford for this role)
• An outstanding \xc2\xa33,000 flexible benefits including private medical insurance, critical illness coverage, life assurance, EAP, group income protection
• A salary exchange pension plan
• 25 days\' annual leave plus bank holidays
• A pet-friendly office environment
• Safe assigned spaces for team members with individual and diverse needs

Our Culture:

We promote an open and inclusive culture that empowers our Oxbots to bring their whole, authentic selves to work every day. Oxa is proud to be an inclusive organisation and, as such, we require all team members within our recruitment process to understand and deploy best practices focused on de-biasing the whole recruitment cycle.We also apply a neuro inclusive lens to our recruitment process and want each potential Oxbot to enjoy the best experience possible for them. Please share with us any individual needs or reasonable adjustments we may need to make in advance of commencing the interview process with us.

Learn more about our culture .

Why become an Oxbot?

Our team of experts in computer science, AI, robotics and machine learning is world-class, and together they\'re solving the most exciting and important technological challenges of our times.

But as well as smarts, Oxbots have heart. Our diverse, multi-cultural crew is guided by a shared vision to bring the myriad benefits of autonomy to our customers and partners. And in a company that celebrates uniqueness as much as skill and experience, they do it with energy, conviction and a healthy dose of excitement, too.

If you are bold, creative and hyper skilled, come and create the future of autonomy with us at Oxa.

Oxbotica