Job Description

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RSI LONDON Group | Russian Specialist Recruitment Consultancy

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• Executive Assistant to Chairman. City, London. Office-based

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Executive Assistant to Chairman. City, London. Office-based

London
Industry Administrative and Secretarial, Business Assistant, Personal Assistant
Location London
Job Type Permanent
Visa No visa sponsorship provided
Salary \xc2\xa343000 \xe2\x80\x94 \xc2\xa345000 per annum
Date 27 August 2023

This is a great opportunity for an experienced PA to join a London-based head office of an international logistics firm. The role is to provide secretarial and administrative support in a well-organised and timely manner to the Executive Chairman while working on organisational initiatives, communication from Chairman\'s office and other tasks as directed by The Chairman.

Responsibilities

• Personal Assistant to the Executive Chairman (EC) for:

• Administrative services including calendar management, planning and coordinating meetings, planning events (formal and informal dinners, Annual BBQ, festival celebrations, corporate gifting etc.)
• Organising travel (including visa and other formalities) and preparing travel itineraries
• Prioritising and managing all correspondences on behalf of the Chairman
• Managing confidential documents and ensuring relevant information is provided in a timely and accurate manner
• Update and maintain the contact database
• Support Board and Family communication and coordination of meetings
• Work closely with the Chairman and Family Office and arrange regular meetings, prepare briefing materials, manage communication and organize reports for the Chairman
• Coordinate, attend and prepare minutes for meetings
• Study external business reviews and prepare analysis and summary for The Chairman
• Collate data and prepare presentations as and when required
• Ensure maintenance and management of EC\'s office
• Support the Deputy Chairperson and Non-Executive Directors
• Responsible for Public Relations for Chairman\'s office

Key Skills

• Previous UK-based PA experience and sound set of required skills
• Fluent English - spoken and written
• Strong communication and interpersonal skills with the ability to communicate at the Executive and Ministerial level
• Self-motivated and confident
• Ability to work in a diverse team
• Board-level experience is desired
• Proficiency in MS Office
• Shorthand skills for taking minutes and correspondence is desirable
• Ability to work under pressure to agreed deadlines and adapt to change
• Hospitable and welcoming in approach
• International exposure

This is an office-based 5 days per 5-day-per-week role 9.30-6.30, so someone who is committed to the daily travel to the top City location is a must. Great, stable opportunity in a boutique office with a lovely international team.

Become a part of this unique opportunity, apply now!

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