Job Description

Permanent, Full Time

We have an exciting opportunity for an Executive Assistant to provide professional, confidential and comprehensive senior administrative and secretarial assistance to Estuary\xe2\x80\x99s Executive Team (CEO and Directors).

You will be responsible for managing incoming issues, enquiries and concerns addressed to the Directors from external and internal stakeholders to ensure effective and satisfactory resolutions. You\xe2\x80\x99ll also manage Outlook calendars and other technology supporting ET colleagues and support the collaboration and communications between departments and teams to ensure flow of timely and accurate information.

About the job - what does it involve:

To ensure that the needs of customers are met by providing the best quality of service at all times.

Act as a key contact for the Executive Team to provide excellent communication links.

Provide support to the Governance and Corporate Assurance team to deliver services for the Board and relevant committees when required.

To service management meetings.

Supporting Heads of Service when required.

Working in partnership with Estuary teams to deliver key messages and services.

Supporting Assistant Directors and Heads of Service when required

About you - what we\xe2\x80\x99re looking for:

Evidence of good literacy and numeracy, e.g., through GCSE, A-level or equivalent or equivalent demonstrable prior learning.

Demonstrable writing and verbal communications skills.

Experience in providing high level PA support to multiple Directors.

Experience of diary management, notetaking of formal meetings and providing accurate minutes.

Coordinate requisitions for goods and services and manage invoicing and processing payments.

Excellent IT skills and experience of using a range of IT systems, Microsoft Office, conference systems and meeting software to a high degree of accuracy.

Due to the nature of the role, you will be required to work from the office when required for business needs, therefore must live at a commutable distance (office working will also include face to face meetings).

Rewards & Benefits

We offer a range of benefits including an excellent pension scheme, healthcare cash plan, cyclescheme and season ticket loans. Further to this you can expect generous holiday and paid leave allowances, a tailored induction programme and fantastic ongoing training and development opportunities.

So, do you think this is for you? Are you ready for the challenge? Well, if you are, we would love you to apply.

Closing date: 26th July 2023

Interview date: To be confirmed

*Please note we reserve the right to close the vacancy early in the event of a high volume of applications being received*

Estuary Housing Association