Job Description

Company Description

We believe amazing moments happen over a cup of coffee.

Everyone\'s coffee experience is unique, and we\'ve been innovating since 1753. Our coffee has been loved for generations and a career with us will mean you\'ll be playing your part in shaping the future of coffee.When we grow, you grow. If you have a thirst to be part of our journey, you\'ll be exposed to the full spectrum of your field of work. We value potential. We create opportunity to help you grow as a professional, surrounded by amazing people.

Our vision is simple but ambitious. Jacobs Douwe Egberts Peet\'s has a coffee for everyone. JDE is a global business with leading brands in Coffee and Tea. In the UK&I your recognise Kenco, L\'OR, Tassimo and Douwe Egberts as our major brands. The UK&I represents a top 5 global market for JDE and continues to be a growth engine for the category, driving premiumisation by leading the single-serve portion with the Tassimo brand and premiumising the instant coffee segment through Kenco, L\'OR and the Douwe Egberts brands.



You\'ll support the General Manager in their duties to run the UK&I business and in achieving the highest performance standards, including team events, managing presentations and budgets as well as normal day to day administrative tasks of running GM office. You\'ll support the Finance and HR Directors with their diaries, travel and expenses. You will also be responsible for the Maidenhead Head office facilities and will report to the HR director on this specific element. This includes liaising with Health and Safety officer, appointing fire & first aid warden, managing landlord and external contractors.

Key responsibilities of the role:

Leads the General Manager\'s Office (40%)

• Assist in scheduling meetings, events and appointments - external and key internal meetings
• Manage and maintain calendar, ensuring optimal time allocation and scheduling efficiency
• Prepare and distribute internal and external correspondence, including emails and reports
• Coordinate travel arrangements, itineraries, and accommodations as well as prepare and submit expense reports as needed

Supports HR Director and Finance Director with Personal Admin (20%)

• Manages diaries, appointments via weekly 121s
• Books travel and hotels as required
• Supports Directorship admin related to appointments/ admin.

Facilities management of UK Head Office (Maidenhead) report with HR Director (40%)

• Oversee office supplies inventory, order replenishments, and maintain supply
• Manage office equipment maintenance and repairs, including computers, printers, and other devices; communicate with the landlord representatives when needed
• Ensures professional, organized, and welcoming office environment at all times

Qualifications

Experience & Education:

Excellent planning, organisation, analytical and problem-solving skills

Self-motivated, highly disciplined

Attention to details

Proactive approach, ability to manage complex tasks

Excellent Communications skills

• Influencing skills
• Positive attitude

FMCG experience is a preferred but not essential

Ability and confidence to build networks at all levels

Additional Information

#LI-hybrid

Jacobs Douwe Egberts