Job Description

This is a fantastic opportunity to work with the Legal Director of Sopra Steria. The primary role is to support the Legal Director in their role, which will involve a wide variety of tasks and responsibilities both directly for the Legal Director and to ensure the proper functioning of the Legal team.The successful candidate will need to engage with detailed administrative tasks that must be completed with a high level of accuracy. You will be a problem solver who enjoys a busy and varied workload and engaging with multiple stakeholders across the SSL businesses at all levels of the organisation.This role will suit a practical and detail-oriented individual, happy to multitask and work in a fast-paced environment. You will be confident in working without day-to-day supervision and in interacting with the Legal, Privacy and Counter Fraud teams who report to the Legal Director, as well as C Suite Executives and the wider business.
We offer flexible and hybrid working with travel to our central London office required on average once per month.What you will be doing:

• Direct support to the Legal Director:
• Manage diary appointments, and coordinate internal and external meetings and book travel
• Screen and control incoming mail and telephone calls, drafting responses, redirecting, or obtaining additional information on own initiative.
• Deal with business and personal information of a highly confidential nature and assess restrictions.
• Willing to push back robustly to prevent over commitment
• Assist with production of power point presentations/documentation as required
• Network with EAs across the business and ensure positive working relationships
• Ad hoc tasks as assigned

Legal department administration:

• Process law firm invoices for department including all associated tasks such as raising Pos, obtaining cost centres, liaising with law firms
• Maintain Legal Department budget tracker and coordinate with lawyers to ensure accuracy
• Organise team meetings, co-ordinate agenda items, keep minutes and chase actions
• Support requests from the business for information held within legal
• Co-ordinate provision of insurance certificates with Group
• Assist the Company Secretarial function administration of Board meetings including loading of papers in Onboard
• Support organisation of Legal function conference and events
• Monitor department mailboxes to ensure timely pick up of external emails
• Act as administrator for DocuSign including loading of contracts for signature
• Maintain document sites
• Coordinate with the Projects Lawyer in relation to efficient department administration

What you'll bring:

• Have complete integrity, and ability to maintain confidentiality
• Administrative background within a busy function or as a legal secretary
• Strong organisational skills
• Excellent analytical skills with understanding of how to interpret data and strong attention to detail.
• Microsoft office - all tools to include Outlook, Teams, Excel, PowerPoint and SharePoint with willingness to embrace tools incorporating AI
• An understanding of budget and financial process
• Strong communication skills with confidence to collaborate with a wide variety of stakeholders

If you are interested in this role but not sure if your skills and experience are exactly what we're looking for, please do apply, we'd love to hear from you!Employment Type: Full-time, Permanent
Location: London
Security Clearance Level: SC
Internal Recruiter: Alex
Salary: Competitive
Benefits: 25 days annual leave with the choice to buy additional days, life assurance, pension, and generous flexible benefits fundAlthough this role is advertised as full-time, we support many ways of working and can offer a range of flexible working arrangements. So, if you're interested and need to work flexibly, we encourage you to apply and talk to us about what might be possible.Loved reading about this job and want to know more about us?Our business is, first and foremost, about people. And it always has been. The solutions we develop are driven by the connections they make and the problems they solve. Our services only matter if they work for people and if they serve a greater purpose. Known for our collaborative approach, we provide consulting and digital services, creating innovative solutions, at scale, to deliver sustainable growth and services that make life better.
Our work touches many lives in the UK. From helping the Government provide essential public and health services that offer more convenience and choice, to improving financial services to deliver fairer, customer-centric solutions.Together we are building a better future by delivering real and lasting value.We are just at the start of what we can achieve together. Come and join us!

Sopra Steria