Job Description

Executive Assistant to MD & Office Manager - Central London

Our client is a highly reputable Real Estate Acquisitions, Investment & Development business, solely specialising in business to business, based in the West End.

They are looking for an Executive Assistant to support the Managing Director/Founder and close knit wider team.

Salary: \xc2\xa340,000 - \xc2\xa350,000 dependent on experience.
Contract: Permanent | Full Time
Working Hours: 9:30-6pm Mon to Thurs, 9:30 \xe2\x80\x93 5:30 Fri.

Holiday
25 Days a Year
2 Days off for Jewish holidays.
Christmas leave \xe2\x80\x93 the office is usually closed from December 16th - the New Year.

Key Responsibilities:

The main responsibilities will be to provide one to one executive support to the Managing Director whilst maintaining the smooth running of the office. The opportunity will suit someone who has a super positive can do attitude and able to prioritise their work load, organise themselves and others, backed by advanced computer, technology and typing skills (lighting - fast for live dictation!)

Working in a close knit team - it\'s a fast- paced, busy and vibrant office with lots of opportunity to grow in this post.

• Executive Assistant and typical PA support to the MD - booking travel, restaurants, meetings, diary management, responding to emails, calls and enquiries, supporting with company documents, terms of business etc.
• Supporting the MD and 4 Sales staff with day to day administration.
• Streamlining systems and ensuring process run smoothly, improving administration systems and identifying and implementing fresh new ways of doing things that better efficiency as and when needed.
• Inbox management for the MD and wider sales inboxes.
• Dealing with fee notes and invoicing, working closely with the accountants.
• Maintaining property listings and information, liaising with the sales team.
• Looking after weekly marketing and conducting property meetings, putting together reports and preparing meeting agendas.
• Email marketing.
• Putting together property brochures and marketing collateral.
• Updating the website and maintaining company\'s social media.
• Taking minutes, actioning minutes and putting together presentations.
• Proof read professional documents, create templates for future workings.
• Maintaining office supplies, stationary and stock.

Ideal attributes and skills needed:

• Excellent English Language skills (and verbal and written communication skills).
• Confident communicator, internally and with external clients and suppliers.
• Super fast typing speeds!
• Proficient and confident in Microsoft office suites including Word, Excel, Outlook and PowerPoint (ideally intermediate to advanced Excel skills).
• Previous experience on Mailchimp, CRM systems is highly advantageous.
• Highly organised and able to manage and prioritise a busy work flow.
• Previous experience in a PA, EA or Senior Office Management role.
• Previous experience working on Real Estate.
• A proven problem solver, good at multi tasking.
• Professional, approachable, diligent and hardworking.
• Fun to be around with a positive disposition and enthusiastic personality.
• Meticulous and excellent attention to detail.
• Work autonomously and well in a fast-paced environment.
• Open to direction and chance and accountable.
• Task driven and enjoys keeping organised an getting things done to a high standard.
• Good interpersonal skills.

To apply today, get in touch with Anu Deb - Director of Office Support Recruitment division at GKR London - Anu@gkrlondon.com | 02070483304.

GKR London