Job Description

Package Description

Band: C

Location: Hybrid (3 days in the office London W12)

Contract Type: Continuing

This will be a 2-stage interview process.

An informal conversation will be had ahead of in person interviews that will take place the W/C 9th October in London W12

Job Introduction

BBC Studios Entertainment and Music work with the biggest global names from comedy, sport, entertainment, music and even The Royal Family!

We strive to deliver content that the audience love to watch, talk about, and remember forever.

We are the proud winners of the two most recent BAFTA Awards for \xe2\x80\x9cBest TV Moment of the Year.\xe2\x80\x9d

Strictly Come Dancing was one of our most awarded titles last year, winning 15 awards across BAFTA, RTS, NTA, Rose d\'Or, Televisual Bulldog, TV Choice, TRIC, Scope, Attitude and British LGBT Awards.
BBC Studios Entertainment and Music are looking for a motivated and organised Executive Assistant to supply excellent diary management and comprehensive professional, well-organised administrative support to the managing director.

A collaborative, approachable attitude is vital. You will build working relationships particularly with Talent and their agents and other divisions across BBC Studios and the Public Service.

Please note - This is not an entry level role and is not to be seen a step into production.

We require a dedicated and proactive personality to join this fantastic team.

Previous EA (Executive Assistant) experience is a necessity.

This role is hybrid, and you will be needed in the office 3 days per week

Main Responsibilities

This role will be working in a fast-paced team, liaising with senior management, internal and external contacts. Supporting the Managing Director, BBCS Entertainment & Music Productions plus two other Creative Directors in the department will require you to be personable when dealing with contacts on their behalf, highly organised and proactive in anticipating their needs.

Excellent diary management is crucial to this role as well as coordinating leadership team meetings, issuing agendas, planning and managing of national and international business trips, whilst adhering to our policies and procedures.

You will facilitate meetings and conferences, creating a smooth process for both internal and external contacts and ensuring all relevant paperwork is available. Pivotal to the role would be your ability to prioritise, build and maintain strong working relationships and be flexible to change.

Are you the right candidate?

To be successful in the role you will need to demonstrate:

• Minimum of 3 years experience as an Executive Assistant.
• Previous Executive Assistant experience at Director or Board level (ideally within a creative industry),
• Experience handling confidential and sensitive information with tact and diplomacy.
• High standard of accuracy and attention to detail.
• Strong written communication skills.
• The ability to work autonomously, be pro-active and work as part of a team.
• Excellent working knowledge of computer systems, particularly Microsoft Office Suite.
• Passionate about Music, Entertainment and the Arts.
• Flexible approach to working hours due to production deadlines, overseas travel / timezones.

DISCLAIMER

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

WHY JOIN US

Executive Assistant - BBC Studio Entertainment and Music

Administrative Services

Permanent - Full Time

GB

BBC Studios Productions

Job Closing Date: 1/10/2023

THE ROLE

Package Description

Band: C

Location: Hybrid (3 days in the office London W12)

Contract Type: Continuing

This will be a 2-stage interview process.

An informal conversation will be had ahead of in person interviews that will take place the W/C 9th October in London W12

Job Introduction

BBC Studios Entertainment and Music work with the biggest global names from comedy, sport, entertainment, music and even The Royal Family!

We strive to deliver content that the audience love to watch, talk about, and remember forever.

We are the proud winners of the two most recent BAFTA Awards for \xe2\x80\x9cBest TV Moment of the Year.\xe2\x80\x9d

Strictly Come Dancing was one of our most awarded titles last year, winning 15 awards across BAFTA, RTS, NTA, Rose d\'Or, Televisual Bulldog, TV Choice, TRIC, Scope, Attitude and British LGBT Awards.
BBC Studios Entertainment and Music are looking for a motivated and organised Executive Assistant to supply excellent diary management and comprehensive professional, well-organised administrative support to the managing director.

A collaborative, approachable attitude is vital. You will build working relationships particularly with Talent and their agents and other divisions across BBC Studios and the Public Service.

Please note - This is not an entry level role and is not to be seen a step into production.

We require a dedicated and proactive personality to join this fantastic team.

Previous EA (Executive Assistant) experience is a necessity.

This role is hybrid, and you will be needed in the office 3 days per week

Main Responsibilities

This role will be working in a fast-paced team, liaising with senior management, internal and external contacts. Supporting the Managing Director, BBCS Entertainment & Music Productions plus two other Creative Directors in the department will require you to be personable when dealing with contacts on their behalf, highly organised and proactive in anticipating their needs.

Excellent diary management is crucial to this role as well as coordinating leadership team meetings, issuing agendas, planning and managing of national and international business trips, whilst adhering to our policies and procedures.

You will facilitate meetings and conferences, creating a smooth process for both internal and external contacts and ensuring all relevant paperwork is available. Pivotal to the role would be your ability to prioritise, build and maintain strong working relationships and be flexible to change.

Are you the right candidate?

To be successful in the role you will need to demonstrate:

• Minimum of 3 years experience as an Executive Assistant.
• Previous Executive Assistant experience at Director or Board level (ideally within a creative industry),
• Experience handling confidential and sensitive information with tact and diplomacy.
• High standard of accuracy and attention to detail.
• Strong written communication skills.
• The ability to work autonomously, be pro-active and work as part of a team.
• Excellent working knowledge of computer systems, particularly Microsoft Office Suite.
• Passionate about Music, Entertainment and the Arts.
• Flexible approach to working hours due to production deadlines, overseas travel / timezones.

DISCLAIMER

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.

INCLUSION

BBC