Job Description

Company Description

Informa is a leading international events, intelligence and scholarly research group.
We\'re the specialist\'s specialist. Through hundreds of powerful brands, we work with businesses and professionals in specialist markets, providing the connections, intelligence and opportunities that help customers grow, do business, make breakthroughs and take better informed decisions.

Informa is listed on London Stock Exchange and a member of FTSE 100, with over 11,000 colleagues working in more than 30 countries.



Role Profile

Reporting to the EMEA Regional Finance Shared Services Lead, this is a strategic leadership role that will lead the effective implementation, disposal, and change of Informa payroll services. This will be done against a strong environment of Mergers & Acquisitions, and will work alongside the current landscape which has multiple external payroll providers across the EMEA region (currently covering 3,500 employees across 10 countries, & covering approximately 32 separate payrolls).

Informa is a complex and changeable landscape with extensive M&A, and this involves onboarding, offboarding, and moving groups of employees. The role is responsible for leading the payroll aspects of these changes in company structure. Responsible for offering support & guidance to colleagues on difficult project issues as the project lead expert.

Informa takes the security and privacy of company, colleague and customer data seriously the role is responsible for ensuring that payroll activities are fully compliant with all data privacy laws and policies.

Key Responsibilities

The EMEA Payroll Implementation and Projects Manager is expected to assume the following key responsibilities plus any other reasonable duties as required:

• Manage on all aspects of EMEA payroll transitions in and out of the model, including payroll vendor transitions, project management, project planning, system specifications, testing, and system delivery.
• Responsibility for the setup of new entity payrolls including PAYE registrations, system selection and payroll set up
• Work stream manager advising Informa on all payroll related matters regarding acquisitions and payroll disposals
• Manage the payroll off-boarding process during payroll disposals, with responsibility for supporting with data migration and other reporting requirements during any TSA periods.
• Manage on all EMEA payroll project initiatives whilst supporting the wider business, Finance and HR with their divisional projects and initiatives where payroll is a dependency (i.e. Pension, Benefits and Reward)
• To be the subject matter expert; to project manage and deliver on all payroll related project initiatives.
• Ensure that all company policies are adhered to
• Ensure statutory compliance is adhered to when setting up and off-boarding payrolls

Payroll system Implementation

• Create project plans, drive the plan proactively, manage and troubleshoot issues and initiatives
• Coordinate relationships with internal functions (HR, Pensions, Benefit teams and Finance) to put implementation plans in place
• Maintain continuous dialogue and interaction with all functional areas and ensure accurate and timely communication with all involved parties
• Maintain constant, on-going, proactive communication with the payroll bureau to ensure implementation and business as usual success
• Perform process mapping and gap analysis
• Define system requirements and reporting specifications, manage the data migration, reconciliations, testing and parallel runs through to go live
• Write detailed specifications for Payroll and GL outputs, ensuring the GL report is correctly designed to allocate the salary costs correctly within the Finance systems framework.
• Where necessary define and specify HR to payroll interfaces, working with the Oracle/SAP teams, providing mapping tables though to testing
• Write payroll processing notes for any new onboarding payrolls, specifying the full payroll process and procedures ensuring the payroll administration is fully documented
• Work closely with the EMEA Payroll Manager to integrate any new payrolls into the BAU payroll operations

People Management Responsibilities

• Oversee, motivate and manage your Payroll project team, which will flex in size according to project needs.
• People development to ensure the effectiveness of all colleagues within the team concentrating on both performance and soft skill development
• Planning and prioritising the work within the department ensuring resource management is considered
• Preparation and reporting of specific performance metrics within agreed deadlines
• Ensure a robust communication structure is in place across the team to ensure all key messages are communicated.
• Participate in Recruitment & Selection processes
• Provide assistance in identifying career development opportunities for direct reports
• Actively support a culture of team engagement
• Escalated team admin issues
• Act as a role model to others
• Work closely with HR to ensure all people management processes and policies are being adhered to

Qualifications

Skills & Abilities

• Payroll project leadership experience in a complex organisation
• Can manage payroll projects end to end
• Subject matter expert
• Proven ability to work to stringent deadlines
• Ability to lead, oversee, motivate and manage people in a Payroll environment
• Highly organised, diligent with attention to detail and the ability to maintain these skills whilst working under pressure
• Ability to cover end to end payroll implementations and support roll out during payroll acquisitions and system changes
• Sound change management skills
• Excellent relationship management skills
• Strong communication and negotiation skills
• Ability to work to meet multiple and tight deadlines
• Flexible and adaptable

Knowledge & Qualifications

• Strong payroll management background - IPPM qualified (desirable)
• A sound knowledge of payroll rules and regulations, financial control principles and accounting practices.
• Experience of managing a team
• Experience managing payroll related projects
• Knowledge of pension schemes and AE

Additional Information

Why work at Informa?

Employee experience is very important to us at Informa. On top of joining a supportive, diverse and ambitious team that welcomes all types of candidates. We are also flexible with different working patterns and prioritize promotions internally. Our benefits include:

• Learning and development plan to assist with your career development
• 25 days annual leave, 4 days for volunteering and a day off for your birthday!
• Competitive Benefits
• Work with high quality specialist products
• Bright and friendly staff who are all \xe2\x80\x9cexpert\'s experts\xe2\x80\x9d and additional training and development for helping you achieve your career aspiration
• Share-Match options - become a shareholder
• Regular social events and networking opportunities

We know that sometimes the \'perfect candidate\' doesn\'t exist, and that people can be put off applying for a job if they don\'t fit all the requirements. If you\'re excited about working for us and have most of the skills or experience we\'re looking for, please go ahead and apply. You could be just what we need! We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, Informa is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.

Please let us know of any adjustments we need to make for you to show us your best self. We want all of our candidates to shine in the recruitment process!

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