Job Description

Company Description

Informa is a leading international events, intelligence and scholarly research group.

We\'re the specialist\'s specialist. Through hundreds of powerful brands, we work with businesses and professionals in specialist markets, providing the connections, intelligence and opportunities that help customers grow, do business, make breakthroughs and take better informed decisions.

Informa is listed on London Stock Exchange and a member of FTSE 100, with over 11,000 colleagues working in more than 30 countries.



The EMEA Payroll Lead is expected to assume the following key responsibilities plus any other reasonable duties as required:

• Responsible for ensuring that the EMEA Payroll team is resourced and trained to deliver the payrolls within the remit of the team
• Lead on EMEA payroll strategy, continually reviewing the portfolio of EMEA payrolls ensuring payrolls are processed through leading outsourced payroll bureaus who are fully registered and compliant whilst ensuring value for money.
• Lead on all aspects of EMEA payroll transitions in and out of the model, including payroll vendor transitions, project management, project planning, system specifications, testing, and system delivery.
• Responsibility for the setup of new entity payrolls including PAYE registrations, system selection and payroll set up
• Work stream lead advising Informa on all payroll related matters regarding acquisitions and payroll disposals
• Lead on all EMEA payroll related initiatives whilst supporting the wider business, Finance and HR with their projects and initiatives where payroll is a dependency (i.e. Pension, Benefits and Reward)
• Partner with key business stakeholders to ensure that requirements are met for transitions, projects, and BAU operations.
• Ensure that all company policies are adhered to
• Build and develop an efficient and effective team; recruit and retain the best people for the job against the competency framework and actively plan for succession to develop and replace individuals effectively.

PAYROLL SYSTEM IMPLEMENTATION

• Create project plans, drive the plan proactively, manage and troubleshoot issues and initiatives
• Coordinate relationships with internal functions (HR, Pensions, Benefit teams and Finance) to put implementation plans in place
• Maintain continuous dialogue and interaction with all functional areas and ensure accurate and timely communication with all involved parties
• Maintain constant, on-going, proactive communication with the payroll bureau to ensure implementation and business as usual success
• Perform process mapping and gap analysis
• Define system and reporting specifications, manage the data migration, reconciliations, testing and parallel runs through to go live
• Write detailed specifications for Payroll GL outputs, ensuring the GL report is correctly designed to allocate the salary costs correctly within the Finance systems framework.
• Where necessary define and specify HR to payroll interfaces, working with the Oracle/SAP teams, providing mapping tables though to testing

PAYROLL OPERATIONS

• Lead the EMEA payroll team and develop the relationships with the third-party payroll bureau ensuring service level agreements and KPI\'s are met
• Work with the EMEA payroll bureaus, ensuring payrolls are processed accurately and on time, meeting all statutory requirements
• Ensure the payroll function has sound payroll procedures in place to ensure the team have the tools and training material to operate the payrolls correctly
• Promote the requirement for continuous process improvement and proactively encourage the team to review and improve process.
• Ensure payments are executed correctly and on time for all the EMEA payrolls ensuring sufficient funds are in place to meet the payment requirements on the agreed dates
• Raise and agree change control documentation for any changes in payroll setup requirements with the payroll bureau
• Agree application of legislation or system upgrades with the payroll bureau
• Monitor payroll bureau\'s performance to ensure compliance with the terms of service agreement, taking appropriate corrective action where required
• Lead the Payroll Team to manage the timeliness of HR input into their systems enabling timely interfaces into the payroll system
• Lead the Payroll Team ensuring all payrolls are checked, reconciled and the mandatory financial reports are provided to Finance and other stakeholders
• Lead the Payroll teams to ensure all payrolls are correctly presented for sign off and that bacs submission documentation is forwarded to the bureaus within agreed timescales
• Ensure the list of authorised signatories and contacts for payroll sign off and changes are maintained
• Ensure all third-party payments are made correctly and on time
• Advise the Payroll team management and employee\'s on issues relating to pay, tax, national insurance, pensions and benefits processed through the payroll
• Lead the team ensuring they have the skills to carry out their work effectively ensuring performance management and development is carried out in-line with company policy
• To continually review processes and working practices to ensure Informa maintains an up to date effective payroll service whilst protecting payroll integrity and security
• To ensure that service provision is professional and consistent when advising HR and staff on resolution of problems in their operational areas
• To maintain clear payroll procedures ensuring they are kept up to date during periods of change
• Ensure the Informa payroll department understand and fulfil their obligations around GDPR
• Ensure the payroll function is fit for purpose with sound process and controls
• Key contact with internal and external auditors

Qualifications

• Strong payroll management background - IPPM qualified
• A sound knowledge of payroll rules and regulations, financial control principles and accounting practices.

Additional Information

Employee experience is very important to us at Informa. On top of joining a supportive, diverse and ambitious team that welcomes all types of candidates. We are also flexible with different working patterns and prioritize promotions internally. Our benefits include:

• Learning and development plan to assist with your career development
• 25 days annual leave, 4 days for volunteering and a day off for your birthday!
• Competitive Benefits
• Work with high quality specialist products
• Bright and friendly staff who are all \xe2\x80\x9cexpert\'s experts\xe2\x80\x9d and additional training and development for helping you achieve your career aspiration
• Share-Match options - become a shareholder
• Regular social events and networking opportunities

We know that sometimes the \'perfect candidate\' doesn\'t exist, and that people can be put off applying for a job if they don\'t fit all the requirements. If you\'re excited about working for us and have most of the skills or experience we\'re looking for, please go ahead and apply. You could be just what we need! We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, Informa is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, colour, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics.

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