Job Description

Ref Number

B02-08670

Professional Expertise

Administration and Business Support

Department

School of Life & Medical Sciences (B02)

Location

London

Working Pattern

Full time

Salary

35,930-41,255

Contract Type

Fixed-term

Working Type

Hybrid

Available for Secondment

Yes

Closing Date

11-May-2025

About Us

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Bringing together six UCL divisions and institutes - Cancer Institute, Eastman Dental Institute, Division of Medicine, Division of Infection and Immunity, Division of Surgery and Interventional Sciences and the UCL Medical School - the Faculty of Medical Sciences (FMS) offers a unique mix of pioneering research, best in class researchers and clinicians, cutting-edge facilities and links with world-renowned partner hospitals and institutions.



The faculty is the top in the UK for research power in life and medical sciences (REF 2021) and is consistently ranked in the top 10 in QS rankings. The faculty is dedicated to delivering world-class medical education and developing translational research that benefits patients and society in the UK and globally.



The Education Administration and Student Experience (EASE) staff across the Faculty work together in a close network of teams that support all of our students.



The Medical School's MBBS programme aims to qualify distinctive 'UCL Doctors' - highly capable, and patient-centred clinicians, equipped to practise medicine in a professional, inclusive, and sustainable way, grounded in science and best practice.

About the Role

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You will provide specialist administration to year 3 and 4 of four undergraduate taught degree programmes run within the Division of Surgery and Interventional Science and the Cancer Institute, ensuring effective procedures are adopted and documented. You will assist in achieving a high quality and timely service to current and prospective students and staff related to the designated degree programmes as well as providing support for all matters relating to the teaching and learning activities of students. This includes from enquiry to completion, supporting departmental tasks and processes relating to assessment, student, and programme records.

Appointment details:

The post is graded at grade 6, the annual salary for which ranges from 35,930 to 41,255 (including London Allowance). This is a 12 month fixed-term post, available from 1 May 2025 until 30 April 2026 This role is eligible for hybrid working with a minimum of 40% on site, of which 20% will be on a Thursday at the Royal Free Campus in Hampstead. This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.

Application Process:

The advert will close on Sunday 11 May 2025 at 23:59 GMT, however we may close applications early if we receive a high volume of applications. Early application submission is recommended. If you have any queries about the role, application process or require reasonable adjustments please contact Matthew Brown (t.brown@ucl.ac.uk). The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work - please visit www.ucl.ac.uk/ways-of-working to find out more.

About You

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You should have administrative experience in a busy office environment with good communication and interpersonal skills and the ability to adapt and learn new systems, liaise with a variety of people and relate to staff and students in a teaching and learning context.



You will be proactive with the ability to work independently and as a team. You will also be able to manage a busy workload and meet time-critical schedules whilst maintaining a commitment to high quality service.



A full list of requirements and person spec can be found in the job description attached.

What We Offer

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As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:


41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days) Defined benefit career average revalued earnings pension scheme (CARE) Cycle to work scheme and season ticket loan On-Site nursery On-site gym Enhanced maternity, paternity and adoption pay Employee assistance programme: Staff Support Service Discounted medical insurance

The full range of staff benefits can be found here.

Our Commitment to Equality, Diversity and Inclusion

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As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.



We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.



You can read more about our commitment to Equality, Diversity and Inclusion here.