Job Description

Duty Manager Sport and Lettings

The Trust is committed to safeguarding and promoting the welfare of children and young people and


expects all staff and volunteers to share this commitment.







Summary of the role

Job Title:

Duty Manager Sport and Lettings

Department:

Commercial

Location:

Bedford School

Job purpose:

To oversee the use and running of the sports facilities,


supporting on letting across the wider school site

Reporting Line:

Head of Commercial

Hours:

Fulltime role covering shifts between 7am and 10pm


Monday to Sunday

The Recreation Centre operates Between 7am and 10pm 7 days a week.

Main duties and


responsibilities

1. School and Community Use

To ensure the facilities are set up and available for school, lettings and
community bookings.
To promote and encourage the use of facilities and services ensuring the
highest standards of customer relations are maintained.
Monitoring and record use of facilities and capacity To work with the staff and stakeholders to ensure the programme of activities
runs smoothly.


To work with users to uphold the schools' policies for use, including safeguarding, PSOP, lettings policy,

2. Swimming Pool

o Ensuring daily management and integrity of the swimming pool and fitness


facilities at the school are maintained.


Ensure that all relevant pool readings and tests are carried out and results recorded in line with Bedford School's PSOP. Responsible for


ensuring all daily, weekly and monthly maintenance checks have been


carried out.


Overseeing daily cleaning is carried out including the plant room are
maintained to the highest standards
Ensure that the Recreation Centre and Gordon Field (including the pool, gym,
sports hall, changing areas, toilets and other areas) are maintained to a high
standard day-to-day. This will necessarily include ad hoc cleaning (though note


that the main daily cleaning will be done by others) and the appropriate setting


up, management and storage of pool and sports equipment.


To act as a main key holder, ensuring the facilities are opened, closed and secured as determined by the operational programme, and in an emergency


supervise the clearing of all buildings according to procedures.


To lead and manage the Recreation Centre staff in such a way as to ensure
that the facilities are always ready and available for use during and outside of the


normal school day, and for such other school events that will from time to


time be organised.

3. Health and Safety (reporting to the DoO)

Working with Director of Operations, alongside the maintenance and
estates teams, to uphold the health and safety standards required and
where possible working towards best practice.


Ensure that appropriate and detailed records are maintained to demonstrate
full compliance with all relevant and recommended good practice for sports


centres and pools. and in particular with the guidance issued by the Health and


Safety Executive.


Review, develop and maintain the Pool Safety Operating Procedures for the
swimming pool facility, ensure they are adhered to and are reviewed regularly
to make sure they are up to date with current regulations;


Create, develop and review risk assessments, identify & control hazards; Complete pool records (as per HSG179) (managing H&S in swimming pools); To ensure the highest level of health and safety practice in the facility, including
training, cleaning, water testing and maintenance duties are carried out.
To be responsible for the monitoring of stocks and ordering replacement
chemicals and supplies at both sites.
Manage the pool plant to ensure appropriate dosing of the pool to maintain
water quality and have a thorough understanding of COSHH regulations;
Ensure routine maintenance, checks and inspections of plant and machinery
and equipment within the swimming pool facility are carried out (by others,


where appropriate). Working closely with the Maintenance team to achieve


this.


Monitoring who is on site, managing signing in for various sites, keeping records of who has attended and tracking issuing of entry codes and keys.


Checking facilities are fit for purpose before and after hire, reporting damage
and advising of issue.

4. Management, Training and Development

Line manage Recreation Centre staff including appraisals and performance
management.
Undertake staff rotas ensuring compliance with staffing numbers and ratios Monitor lifeguard qualification expiry dates for all Lifeguards using the pool

Finance

To work with the Head of Commercial in meeting both financial and
performance targets.


To work with the Head of Commercial t o actively seek bookings and lettings with the income and expenditure budgets and lettings.


To liaise with the Finance team to invoice outside letting groups in a timely
manner, keeping appropriate records.

5. Other General Duties

To be on call when needed for emergencies and to be the point of contact to
support the duty Recreation Centre staff.
Management of and willingness to challenge external hirers, pupils and
staff if process or potential breaches of process/policy are identified.
Carry out gym inductions as required. To attend to injuries and incidents, including liaising with the Operations
Director and emergency services and the completion of relevant reports.
To attend meetings both internally and external relevant to your work
programme.


To attend training courses and follow Continuous Professional
Development training as required in order to fulfil the role.


To be able to cover shifts in any required capacity as and when required. To carry out duties commensurate with the role.
You may also be required to undertake such other comparable duties as the Trust requires from time to time.


Person Specification - Duty Manager - Sport and Lettings


The Trust is committed to safeguarding and promoting the welfare of children and young people and expects


all staff and volunteers to share this commitment.

Essential Desirable Method of

assessment

These are qualities without which the These are extra qualities which can


Applicant could not be appointed be used to choose between


applicants who meet all of the


essential criteria

Qualifications

Good general standard of education Certificates

Current full driving licence


Life Guarding


First Aid qualification or the willingness to


complete one


Pool Operators qual


Small Pool Operators course or the


willingness to complete one.

Experience

Experience in sport or recreation role Experience in a similar type of role Application form

and references

Can demonstrate effective management of Experience working within a


stakeholders school environment or dual use


environment, management


stakeholders with different


priorities




Experience in a supervisory role

Skills and

Effective interpersonal skills Previous work in customer facing Application form,

Knowledge

role references and

Effective time management and interview

organisational skills. Ability to meet Demonstrate ability to manage and


deadlines effectively influence whilst maintaining good


working relationships


High standards of self-motivation, self-


discipline and integrity





Ability to use own initiative and be


proactive in finding solutions to problems







Ability to work as part of a team





Able to work alone and complete tasks,


remaining calm under pressure


if disputes arise




Good knowledge of proficient in using IT


systems (including Outlook)





Knowledge and understanding of health


and safety issues




Knowledge and understanding of child


protection issues

Personal

Approachable but able to lead, uphold and Interview and

competencies

enforce policies, references

and qualities

Willingness to attend on-going training





Flexible approach