Job Description

Are you passionate about providing document control support to a multi-disciplinary service?

Do you want to work for a passionate and dedicated company committed to driving sustainability in everything we do?

If this sounds like you, or you\'re curious to learn more, then this role could be the perfect opportunity. Join our Admin Shared Services Team as our new Document Controller and work with us to close the gap to a sustainable future.

Your new role

The role will be within the new Administration Services Team for the UK. Based with the Document Control Team, reporting into the Service Centre Manager, you will work across the UK markets to provide document control support services.

Your key responsibilities will be:

• Run reports to check for workflows, RFI, QA rejected documents, code comments
• QA checking documents to ensure compliant with project correct logo, numbering convention, template
• Distribution of documents on external site in workflows and transmittals
• Setting up distributions lists
• Respond to requests for documents and make requests for documents
• Check that Drawing Issue sheets are updated with latest issue
• TIDP, Trackers are updated with information
• Project set up for document control and roll out, ensure protocol is met
• Attend Training Course when the project is set up to understand the protocol and system
• Working with the project team to ensure documents are issued to client deadlines
• Setting up new users on projects and setting their rights
• Ensure workflows liaising with team to plan and resource
• Project closedown and archiving
• Use of tools including Blue Beam Adobe to markup documents
• Act as the main point of contact for a designated market / business area / project
• Train engineers on various software on the project so they can find information and understand how the projects are run by the client

Your new team

Our vision is to deliver administrative excellence and ensure our teams and colleagues across the business are able to support our customers and functions. The Document Control Team will work to create a centre of excellence with consistent and standardised processes, workflow management and continuous improvement. Document control is an area where demonstrate project control, quality and professionalism to our customers. This role will be central to success.

About you

From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. Whilst we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.

These include:

• Experience in using document control tools including e.g. ASite, Projectwise, Aconex, EB, Sentrk, Conject, 4P, GViewer, Meridian Portal,BC
• Possesses excellent skills in MS Office (Word, Excel, Outlook, Teams) as a minimum
• Management skills, to train Engineers on various software on the project so they can find information and understand how the projects are run by the client

What we can offer you

• Investment in your development
• Leaders you can count on, guided by our Leadership Principles
• Be valued for the unique person you are
• Never be short of inspiration from colleagues, clients, and projects
• The long-term thinking of a foundation-owned company

Work at the heart of sustainable change

Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that\'s where we start - and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realise their full potential.

Ready to join us?

Please submit your application. Be sure to include all relevant documents including your CV, cover letter, etc.

Thank you for taking the time to apply! We look forward to receiving your application.

An equal opportunity employer

Equality, diversity, and inclusion is at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment, where everyone is able to flourish and reach their potential. We invite applications from candidates of all backgrounds and characteristics, in addition to the Protected Characteristics as set out in the Equality Act, (2010). As a Disability Confident Committed employer, Ramboll ensures opportunities are accessible to candidates with disabilities. Please reach out to our recruitment team to discuss any adjustments that you might require during the application process. We also know how important it is to achieve the right balance of where, when, and how much you work. When you join Ramboll, you\'ll have the ability to work your hours flexibly through our positive and inclusive approach to work.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Ramboll