Job Description

Expected Shortlisting Date:19/03/2025Planned Interview Date:27/02/2025Over 61,000 people work in health and social care across Leeds. In Leeds, one of our strategic workforce priorities is to reduce health inequalities in and through our workforce. We know that certain populations in our city have poorer health outcomes than others. This can be linked to where they live, their ethnicity, a disability and range of wider characteristics.As a city we have embarked on a range of initiatives to address Health Inequalities, and the Health Equity CPD programme is focussed initially on supporting our nurses, midwives, AHPs and care support workers to better understand and reduce inequalities.The ambition of the programme is to work with stakeholders to identify the gaps in training provision that will make a real difference to practice and co-develop what is required for staff in both direct care provider roles and in coordinator and leadership roles, as well as supporting whole team development.Main duties of the jobThis role will report to and work closely with the Health Equity CPD Development Lead, providing high level project and administrative support. This includes:Providing administrative support for the CPD programme, including managing communications, scheduling meetings, booking venues, creating process maps.Dealing with enquiries and requests ensuring these are dealt with in a timely mannerBeing highly proficient in MS Office and simple online softwareExcellent customer service and partnership working skills.Ability to work autonomously, use initiative to problem solve creatively as well as organise and prioritise own workloadStrong, confident communication skills both written and oralAbility to be flexible and adapt to new pieces of work as priorities changeA particular focus for this role will be to support the development of training resources including e-learning. Experience of working in a training and development function will be an advantage.About usThe Leeds Health and Care Academy is a unique, exciting team created to work on behalf of the entire Leeds health and care sector. Our partners include Leeds NHS Trusts, Leeds City Council the ICB in Leeds, the citys colleges and universities and third sector services. Our work spans learning and development for the current workforce, supporting candidates moving into or across health and care organisations in Leeds, and working alongside partners on collaborative workforce projects that have been designed to strengthen our effectiveness as a system and maximise the opportunities that a joined-up approach could bring.Our ambition is for Leeds to be the best city for training and working in the sector, with progressive, diverse careers for all students and staff, inspiring the next generation of health and care workers. It will be a healthy and caring city for all ages, where people who are the poorest improve their health the fastest.Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.Date posted24 February 2025Pay schemeAgenda for changeBandBand 4Salaryxc2xa326,530 to xc2xa329,114 a yearContractFixed termDuration18 monthsWorking patternFull-time, Flexible workingReference numberC9298-HCA-021Job locationsLeeds General InfirmaryGreat George StreetLeedsLS1 3EXJob descriptionJob responsibilitiesWorking closely with the Health Equity CPD Development Lead, this is a key post in supporting the development of a portfolio of Learning and Development products relating to health equity. You will work to ensure outcomes are successfully achieved by providing high level project and administrative support, highlighting and escalating any issues and risks proactively.You will work with a range of stakeholders including adult and childrens social care, NHS trusts, independent and voluntary sector providers, and educational institutions in the city. You will also be expected to directly engage with the health and social care workforce.The post holder will provide support in assisting with and supporting:Day to day administration and support for programmes and projects, including planning, tracking and monitoring progress and risk managementArrange meetings, workshop, workgroups and board meetings including: agenda planning and preparation, attendance, contributing to and minuting and following up actionsMaintain reporting and monitoring systems to allow ease of access to programme information.Ensure there are appropriate archive systems that allow the tracing of key decisions and audit trails.Support colleagues in the evaluation of programmes and reportingThe post holder will need to manage their own workload using initiative to adhere to time scales and deadlines and to seek to identify and offer solutions to problems and areas for improvement. Job descriptionJob responsibilitiesWorking closely with the Health Equity CPD Development Lead, this is a key post in supporting the development of a portfolio of Learning and Development products relating to health equity. You will work to ensure outcomes are successfully achieved by providing high level project and administrative support, highlighting and escalating any issues and risks proactively.You will work with a range of stakeholders including adult and childrens social care, NHS trusts, independent and voluntary sector providers, and educational institutions in the city. You will also be expected to directly engage with the health and social care workforce.The post holder will provide support in assisting with and supporting:Day to day administration and support for programmes and projects, including planning, tracking and monitoring progress and risk managementArrange meetings, workshop, workgroups and board meetings including: agenda planning and preparation, attendance, contributing to and minuting and following up actionsMaintain reporting and monitoring systems to allow ease of access to programme information.Ensure there are appropriate archive systems that allow the tracing of key decisions and audit trails.Support colleagues in the evaluation of programmes and reportingThe post holder will need to manage their own workload using initiative to adhere to time scales and deadlines and to seek to identify and offer solutions to problems and areas for improvement.Person SpecificationSkills & BehavioursEssential

• Understanding of data protection legislation including GDPR
• Strong communication skills, both written and oral
• Strong planning and organisational skills and ability to multi-task
• Ability to work collaboratively within a team
• Excellent IT skills including MS Office products Word, Excel, Project & PowerPoint.
• Ability to prioritise and organise own workload delivering to deadlines
• Proactive, reliable team worker with a professional attitude

Desirable

• Diary management experience.
• Taking and transcribing formal meeting minutes

ExperienceEssential

• Experience of providing high level administration support to projects and programmes
• Ability to recognise risks or issues and the implication for the project.
• Ability to plan and organise complex activities, formulating and adjusting plans as necessary.
• Evidence of working autonomously within the constraints of agreed policy & procedure.

Desirable

• Working in a Health or Care setting.
• Experience of working within a HR, training or development function

QualificationsEssential

• Evidence of continued personal development.
• 5 GCSEs including Maths and English
• Diploma or equivalent

Desirable

• 1st level Degree or equivalent gained by experience and training

Other CriteriaEssential

• Can demonstrate good organisational and time management skills.
• Ability to analyse complex data and communicate findings either by presentation or written report.
• Ability to manage several activities and deal with frequent interruptions.

Person SpecificationSkills & BehavioursEssential

• Understanding of data protection legislation including GDPR
• Strong communication skills, both written and oral
• Strong planning and organisational skills and ability to multi-task
• Ability to work collaboratively within a team
• Excellent IT skills including MS Office products Word, Excel, Project & PowerPoint.
• Ability to prioritise and organise own workload delivering to deadlines
• Proactive, reliable team worker with a professional attitude

Desirable

• Diary management experience.
• Taking and transcribing formal meeting minutes

ExperienceEssential

• Experience of providing high level administration support to projects and programmes
• Ability to recognise risks or issues and the implication for the project.
• Ability to plan and organise complex activities, formulating and adjusting plans as necessary.
• Evidence of working autonomously within the constraints of agreed policy & procedure.

Desirable

• Working in a Health or Care setting.
• Experience of working within a HR, training or development function

QualificationsEssential

• Evidence of continued personal development.
• 5 GCSEs including Maths and English
• Diploma or equivalent

Desirable

• 1st level Degree or equivalent gained by experience and training

Other CriteriaEssential

• Can demonstrate good organisational and time management skills.
• Ability to analyse complex data and communicate findings either by presentation or written report.
• Ability to manage several activities and deal with frequent interruptions.

NHS