Job Description

Details

-----------


###

Reference number

399396
###

Salary

36,530
A Civil Service Pension with an employer contribution of 28.97%
GBP
###

Job grade

Higher Executive Officer###

Contract type

Permanent###

Business area

MOD - Head Office & Corporate Services###

Type of role

Administration / Corporate Support

Business Management and Improvement

Commercial

Governance

Secretarial###

Working pattern

Flexible working, Full-time, Homeworking###

Number of jobs available

1

Contents

------------

Location About the job Benefits Things you need to know Apply and further information

Location

------------


Filton Abbey Wood, Bristol


MOD Main Building, London

About the job

-----------------

###

Job summary

Be at the heart of delivering defence's most high-profile and strategic industry engagements.


This is an exciting opportunity to drive ministerial priorities and support delivery of the Defence Industrial Strategy (DIS). As part of the largest and most complex commercial function in government, this role offers a unique chance to work on high-profile, high-impact initiatives that will strengthen defence's collaboration with industry and improve the resilience of supply chains.



Sitting within the Supply Chain Directorate (SCD), part of MOD Head Office, this role is key in delivering strategic engagements with industry, working with senior MOD officials and the defence sector to tackle Defence's most pressing challenges.


As the Defence Industry Joint Council (DIJC) Programme Coordinator, you will be a central player in the MOD's primary mechanism for partnering with defence industry leaders, small-medium-sized enterprises, technology innovators, investors, academia, Trade Associations and Trade Unions. The DIJC is co-chaired by the Secretary of State for Defence and is a critical lever for shaping policy, driving innovation, and enhancing our industrial capability.


The DIJC's purpose and objectives include:

Facilitating strategic engagement between the MOD and sector partners. Supporting the delivery of the DIS and ensure alignment with MOD procurement and capability development. Addressing defence industrial base challenges, including supply chain resilience, workforce skills, and innovation. Providing an effective platform for MOD and sector partners to from defence sector recommendations.

You will provide programme management expertise to the DIJC Programme Management Office (PMO) team. The role's key responsibilities include developing and managing the DIJC membership, supporting the organisation and delivery of DIJC engagements, and managing DIJC communication channels (including emails, newsletters, website, and social media). The role will also include the coordination of workshops and ad-hoc events, where collaboration with broader MOD communications teams is essential. You will act as the first point of contact for the DIJC PMO team, responding in a timely and professional manner, confidently engaging with senior stakeholders and escalating as required.


This position is advertised at 37 hours per week.

###

Job description

This is a varied role which spans a diverse portfolio of work. The postholder will be a key part of the DIJC PMO, led by the DIJC Head of Programme. You will report directly to a DIJC Forum Lead and provide dedicated business, programme management, and secretariat support to the various groups operating across the DIJC.


The DIJC programme of activity will include:

DIJC top council meetings: delivering high-profile quarterly meetings chaired by the Secretary of State for Defence and attended by senior MOD officials and sector executives. DIJC supporting structures: supporting effective collaboration between the MOD and defence sector partners, reporting into and delivering the recommendations of the DIJC top council. DIJC Communications Forum: a bi-monthly engagement event attended by representatives from across the defence enterprise.

Responsibilities

Specific activities and responsibilities will include the following:

Governance Support:

Develop and maintain the DIJC membership, ensuring accurate records of MOD and defence sector representatives. Coordinate and manage meeting logistics, including scheduling, venue arrangements, invitations, and agendas. Manage meeting governance, including preparing briefing materials and reports for senior MOD officials, ministers and defence sector partners. Monitor and track key DIJC deliverables and outputs, ensuring timely follow-up and resolution.

Stakeholder Engagement & Communications:

Act as a key point of contact between the MOD and defence sector representatives. Draft and distribute communications, newsletters, and updates to DIJC members. Manage digital communication channels.

Programme & Project Support:

Support the development and implementation of DIJC initiatives as part of the Defence Industrial Strategy. Conduct data collection, analysis, and reporting on key defence sector topics. Contribute to the continuous improvement of DIJC processes and governance structures. ###

Person specification

Essential Criteria

Experienced in a fast-paced and complex stakeholder management environment. Strong interest in industrial strategy and policy development. Strong organisational and planning skills. Excellent verbal and written communication skills. Ability to multitask and manage time effectively. ###

Behaviours

We'll assess you against these behaviours during the selection process:


Communicating and Influencing Working Together Delivering at Pace Managing a Quality Service

Benefits

------------


Alongside your salary of 36,530, Ministry of Defence contributes 10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
The post holder will have the opportunity to develop extensive secretariat and programme management skills, in addition to gaining broad knowledge of the defence supply base and industrial strategy policy environment, spanning some of the department's most interesting focus areas. There will also be frequent opportunities to engage with ministers and senior officials, including the preparation of submissions and briefings.


The role also offers significant levels of exposure to senior defence sector executives along with MOD Ministers and senior officials, offering the opportunity for the successful candidate to develop a broad and impactful network across defence.

An environment with flexible working options Learning and development tailored to your role A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.


The post does not offer relocation expenses.


External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.



Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.


Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.


The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.


MOD Recruitment Satisfaction Survey - We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

---------------------------

###

Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours and Experience.
At

sift

, you will be assessed against your CV, Statement of suitability and the following:

Behaviour:

Communicating and Influencing Working Together Delivery at Pace Managing a Quality Service

Experience

:

Candidates will be required to provide a statement of suitability. (250 Word count) Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.


At

interview

, you will be assessed against the above.


The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .


As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.


Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.







Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
###

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

---------------------------------


This vacancy is part of the Great Place to Work for Veterans initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

####

Job contact :

Name : Defence Industrial Joint Council PMO Team Email : defcomrcl-dijc-pmo@mod.gov.uk
####

Recruitment team

Email : DBSCivPers-Resourcingteam3@mod.gov.uk ###

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.