Job Description

Applications only accepted through trust application form available at https://lct.education/vacancies/data-compliance-officer/

Data is a vital asset to any organisation, and the trust recognises the importance of robust data collection, and reporting of data in meaningful ways, compiling complex data sets. The trust has a range of systems which are used for data collection, and these will be reviewed in line with the trust's vision and strategy to harmonise systems ensuring ease of use, fit for purpose, and standardised reporting.

It is the role of the data compliance officer to oversee data systems across the trust, ensuring data compliance within our governance frameworks and to support users with access and day-to-day usage advice. Primarily, this will be young people data systems and other monitoring and tracking systems. Alongside this, the role will support other areas which use data systems, such as human resources, finance, and other operational departments.

This role ensures excellent data governance, legal compliance, and harnesses data insights to improve academy performance, supporting positive outcomes for all young people.

The role will be required to have and develop in-depth knowledge over data required for young people with special educational needs and disabilities, and the accurate recording of key information such as health and medical conditions to ensure all employees can best support our young people in safe environments.

The data compliance officer will be responsible for:

Ensuring data compliance for young peoples' data for statutory returns (such as school census) for academy/academies allocated for direct support Ensuring that data is well maintained, accurate and up to date to ensure GDPR compliance, and statutory compliance Ensuring that young people records are active within management information systems timely to ensure statutory data is captured from day one, alongside, ensuring data syncs (automated or manual) are conducted to allow young peoples record to be populated as required (e.g. IT logins or safeguarding system young peoples' records) Supporting academy attendance officer(s) and trust education welfare officers in the monitoring and compliance of attendance data under the trust attendance policy and statutory guidance Supporting relevant SENDCo('s) to ensure that special educational needs and disabilities are recorded in management information systems, alongside young people with education, health and care plans being recorded, monitored and informed when reviews are required to take place Ensuring data systems are configured to a trust standardised approach to aid compliance and data portability through the trust and to support centralised reporting Ensuring that management information systems are configured to capture young people's progress and development (from assessments and examinations to soft skills development and development/progress indicators relevant to the sector) Ensuring that management information systems are configured to capture young people's behaviours (positive and negative) in line with trust policy to support strong behaviour management within the academy and utilising standardised approach to inform trust reporting Ensuring that young people's suspensions are accurately recorded, and notifications are sent to the headteacher/principal (or relevant leader) where thresholds are being met. Alongside, supporting with the notification process of suspensions in line with trust policy and local authority guidance Ensuring data portability by utilising and providing agreed data sources, such as import of base data, or providing base data to support other systems Ensuring the highest level of customer service to all users, developing management information system support to end users and escalating through support service level agreements where applicable Delivering customer focused support in line with the digital, IT and data services SLA targets and KPIs Developing a suite of trust-wide self-help resources for key management information systems to support with customer service function Responding to parental enquiries in relation to support with management information systems which are used to support their child's journey through their education, this can be through: Email - recording dialogue through the trust's helpdesk Phone - recording the outcome in the trust's helpdesk Video conferencing - to demonstrate system, recording in the trust's helpdesk In-person events (such as parents' evenings) - to demonstrate system and support parents/carers, recording in the trust's helpdesk Providing reports at academy and trust level to trust requirement as requested by the digital, IT and data services lead Exploring the potential of using AI to support data management and reporting, in line with trust policy, working with the lead for digital, IT and data services to look at how we can improve efficiencies within data processing and reporting Ensuring own actions taken and management information systems are compliant with GDPR and other relevant laws and regulations Supporting the trust's information and data governance service where required through information requests Regularly conducting training to develop knowledge of systems, processes and policy/regulation to support end users, academies and the trust - with a commitment to their own personal development
Job Types: Full-time, Permanent

Pay: 28,163.00-30,060.00 per year

Benefits:

Company pension Flexitime Free parking Health & wellbeing programme On-site parking Sick pay
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 09/05/2025
Expected start date: 01/07/2025