Job Description

Our client is an integrated communications agency

They are multi award winning, working with world beating brands. Their work covers everything from social media, creative launch campaigns, AI, digital, PR & Production. They pride themselves on creating innovative and exciting campaigns that transforms the fortunes of brands. This role needs a proactive PA, able to work autonomously. However, team work is integral to the role, so the successful candidate must be able to work as part of a team and be willing to muck in and assist others where necessary. You will be expected to complete a wide range of varying tasks, so someone who is unprecious is a must. You should possess a pleasant and friendly manner, be accustomed to the agency environment and overall sense of humour, be \xe2\x80\x98switched on\xe2\x80\x99 with plenty of common sense and have a \xe2\x80\x98can do\xe2\x80\x99 attitude. This role is fast paced so a calm and unflappable attitude is also required. You should be able to form good relationships with clients and colleagues, and have the ability to liaise with all levels of management. Essentially, they\xe2\x80\x99re looking for someone who will become a big part of the creative department and
Agency life. You will help organise team nights out and events, in and out of the agency, and be the go-to person for departmental queries.

Responsibilities:

Ensuring the smooth and efficient running of the Creative Directors\xe2\x80\x99 diaries, ensuring that they are where they should be, and on time. Responsibilities also include:

• Organising travel, hotels (national and international) and putting together itineraries
• Weekly timesheet completion
• Expenses completion
• Meeting preparation: ensuring rooms are booked and ready, any pre\xe2\x80\x90reads have been collated/read, CVs are printed out, etc
• Organising team events for the creative department
• Assisting with ad hoc departmental duties such as \xe2\x80\x98Show & Tell\xe2\x80\x99, \xe2\x80\x98The Shizzle\xe2\x80\x99, recruitment and career reviews
• Working closely with producers, account handlers and PAs with regards to the CDs time and priorities
• Working closely with Creative Resource, ensuring ECDs are getting time in with CDs & Creative Teams
• Prepare and edit correspondence, communications, presentations and other documents
• Always be available, helpful and responsive
• Assisting with cover when other PAs are away