Job Description

Posting End Date: August 30, 2023

Join John Lewis or Waitrose today

If you\'ve ever stepped through the doors of a John Lewis or Waitrose shop, shopped online, or seen any of our adverts, you\'ll know there\'s something unique about us.

That unique proposition is our Partners. As co-owners they have a say in our business and receive a share of the profits, so they put time and effort into making it work. Our Partners are the reason we\'re the success we are. They\'re our secret sauce; the opportunity for us to differentiate.

Job Summary:

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At a glance:

The salary range for this role is set at \xc2\xa354,800 - \xc2\xa386,400. We are seeking candidates with salary expectations in the range of \xc2\xa354,800 - \xc2\xa365,000.

This position is a permanent contract.

This is a blended working role, therefore your time will primarily be split between working from home and our Victoria or Bracknell Head Office. However, there will also be an expectation to visit other locations as the need arises. The role could be based at either our Bracknell or Victoria campus based on your preference.

About the role:

Our Finance team are seeking a Coupa Configuration Manager to join our team here at the John Lewis Partnership. In this role, you will support the Global Process and Systems Lead Source to Settle by improving and supporting the Partnership\xe2\x80\x99s Finance and Procurement (F&P) solutions throughout the business, specifically through Coupa Configuration activity covering 2nd line support and configuration change.

Coupa is one of the principal Finance and Procurement solutions, covering the full Source to Settle process from New Requirement through to Approved Invoice, via Risk Assess, Sourcing, Due Diligence, Contracting, Requisitioning, Ordering, Receiving, Invoicing. The solution supports a variety of transactions in Goods Not for Resale, and also Goods for Resale.

Key responsibilities:

Lead engagement with stakeholders from around the partnership to ensure they understand (i) what processes and systems we are deploying in the F&P process area (ii) why we\xe2\x80\x99re deploying it (iii) how they should use it (iv) what\xe2\x80\x99s in it for them (v) how best practice can be applied to their local business areas, with the express aim of securing user compliance and satisfaction and thus the benefits from the Partnership Plan.

Lead engagement with stakeholders to understand user requirements for improvements to the solutions, to inform our prioritised roadmap of change and development, so we continue to innovate and secure the best value-add from our investments in this process area.

Lead Business Requirements Documents. Use expertise in Coupa to produce cost effective functional solutions. Work with technical teams when integrations are needed. Test or supervise testing, including hosting UAT. Compile technical documentation and change requests to move to production. Lead Scheduled Release activity. Lead 2nd line support activity. Maintain deep expertise in Coupa functional capability. Work closely with controls and accounting teams to ensure solution design meets controls and compliance rules both internally and externally.

What will you be doing?

Using expertise in Coupa to produce cost effective functional solutions

Working with technical teams when integrations are needed and test or supervise testing, including hosting UAT. Compiling technical documentation and change requests to move to production. Lead Scheduled Release activity

Lead 2nd line support activity

Work closely with controls and accounting teams to ensure solution design meets controls and compliance rules both internally and externally

People-manage and task-manage Coupa Analyst

Maintain deep expertise in Coupa, embedding best practice across our stakeholder areas

Leading engagement with Pan Partnership stakeholders to embed F&P processes and systems to secure compliance and associated business benefit

Influencing and managing relationships with stakeholders to enable the successful delivery of change

Accountable for leading in a culture seeking to make incremental improvements to propositions, processes, controls and/or policies both proactively and based on feedback and insight from stakeholders, colleagues and clients

Bring advice, insight, support and challenge in order to actively contribute to the shaping of the F&P transformation strategy

Leading production of Business Requirements to inform prioritised roadmap of change and development

Essential skills you\xe2\x80\x99ll need:

Expertise in Coupa functionality

Significant experience in process or system transformation

Significant expertise in communicating and embedding change

Internal and External stakeholder management

People Management experience

Desirable skills you\xe2\x80\x99ll have:

Expertise in Oracle Financials functionality

Accounting qualification or equivalent experience

Benefits of the Partnership and the role

\xf0\x9f\x92\xbb - Hybrid Working and excellent work life balance, including focus on well being and flexible working and our market leading equal parenthood leave Policy

\xf0\x9f\x8f\x96\xef\xb8\x8f - Full time working holiday entitlement of 25 days holiday, plus bank holidays

\xf0\x9f\x90\xb7 - Defined Contribution pension scheme where your contributions will be matched by the Partnership (up to 8% of pay). After three years\xe2\x80\x99 service, you\xe2\x80\x99ll receive an additional Partnership contribution of 4% of pay, regardless of whether you pay in or not

\xf0\x9f\xa4\x91 - You\xe2\x80\x99ll get Partnership discount in store and online once you complete Earning Membership. That\xe2\x80\x99s 25% off in John Lewis & Partners (12% off electrical products) and 20% in Waitrose & Partners. You\xe2\x80\x99ll also be able to nominate someone you live with to share your discount

\xf0\x9f\x9a\xb4 - Simple cycle to work support scheme and health care cover

\xf0\x9f\x8f\xb0 - We\xe2\x80\x99re really proud of our exclusive hotels based in some of Britain\xe2\x80\x99s most beautiful areas and once you\xe2\x80\x99ve been with us for three months, you\xe2\x80\x99re welcome to explore them

\xf0\x9f\x8c\xb1 - To learn more about our Benefits, please visit -

Find out more about the extensive range of exciting benefits that you could enjoy when you join us on our website under About the Partnership; Benefits.

Next Steps

The application form consists of a CV upload followed by application questions. Please ensure you refresh the page each time you complete a task to ensure you complete everything that you need to in time. (If internal, check your Workday notifications and see further guidance on the PDW under "Internal application process").

We occasionally close vacancies early in the event that we receive a high volume of applications. Therefore, we recommend that you apply early.

Once you\'ve submitted an application the next steps of the process, if successful, are likely to include a 1 stage virtual interview w/c 4th September.

You\'ll be asked about any adjustments you might need to support the recruitment process. Let us know, and we\'ll be sure to discuss it with you.

Thanks for your patience in the meantime and for showing an interest in joining JLP.

To view the job outline:

External candidates - please view via the attachment

Internal candidates - please view the job outline in this folder using your internal email address only

For internal use only:

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Pay Range: \xc2\xa354,800.00 up to \xc2\xa386,400.00 Annual

Scheduled Weekly hours: 35

Worker Type: Permanent Partner

Job Level: Partnership Level 6

Hours of Work: 35 hours per week

At the John Lewis Partnership, we embrace our differences. We want you to be you. Because, well, we know you\'re at your best when you\'re free to be yourself.

Being a truly inclusive employer to us means creating an environment which celebrates your contribution, regardless of age, gender, race, ethnicity, disability, sexual orientation, social background, religion or belief. It\'s why we\'ve set our own aim to become the UK\xe2\x80\x99s most inclusive business - for our Partners (employees) and our customers.

We firmly believe that our future success lies in diversity of thought from all Partners and it\'s integral in our mission to build a happier world. \xf0\x9f\x8c\x8d \xf0\x9f\x92\x9a

We welcome applications from everyone interested in working for us. And, once you\'re a Partner, your differences will make all the difference.

Find out more about D&I in the Partnership .

We want all of our Partners to have a good work-life balance and we support flexible working. This might mean flexible or compressed hours, job sharing or shorter hour contracts, where it is possible to do so. Please discuss this further with the hiring manager during your interview.

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John Lewis Partnership