Job Description

Purpose of the Role

-----------------------


To assist the Colas Rail teams (Commercial/Delivery/Finance) in facilitating timely payment of all incoming Materials/Plant/Labour/Sub-Contract works and ensuring the Cost Clerk team maintains the DPO (Days Payment Outstanding) requirements of the business.

Collation of commercial data as required by the Project team (Accruals/PO Status/Account Issues).

Timely resolution of all account queries with suppliers and delivery teams.

Person Specification

------------------------



Working in a finance or commercial function within the engineering or construction sector having hands on experience working for contractors as a CE on large civils or infrastructure projects

Working knowledge of finance systems Cost and budget administration Financial and commercial reporting Good working knowledge of Microsoft Office (Excel/Outlook) Working knowledge of PowerBI Highly organised and detail driven Full UK Driving licence

Key Responsibilities

------------------------



Working closely with the SQS/QS you will assist with the cost control of the Project, focussing on labour / plant / materials through tracking of orders and regular reconciliation of costs with budget. Timely GRN of all POD's received onto the system, and liaison with the finance team to ensure DPO (Days Payment Outstanding) remains within business tolerance. Proactive approach to closing out issues with POD/Invoice issues with suppliers/Delivery Team/Finance. Responsible for the accurate and timely cost collation, reconciliation and reporting of data from site records - time and allocation sheets, GRN's, POD's (or delivery team approval if POD missing). Liaising with Construction Managers / Supervisors for the completion of these site records and retrieving them from one of the MMA Compounds if necessary. Ensuring all labour, plant and material schedules and trackers are maintained and accurate as well as periodic review of the suppliers allocated to each Cost Clerk, assuring balanced workloads. Liaising with Sub-contractors & Suppliers for Verification of Hours, Missing POD's, Quantity & Rate errors etc Collation, organisation and reconciliation of spreadsheet data and data from finance / cost / site record systems and entering such records into archive as needed (Scanned/Hard Copy & Digital Records) Active participation in weekly planned v actual resource usage reporting from weekly "plan, do and review" meetings. Support the Project Commercial team as necessary in the preparation of cost reports, audit responses, evaluation of Sub-Contractor Applications & issuing of payment notices & GRN on system. Undertake any other reasonable duties as requested. Working in close cooperation with Delivery Managers around commercial performance/Purchase Order Utilisation/Missing Tickets/Problem Suppliers Review of Purchase Order utilisation & notification to project teams of orders approaching or exceeding 100% utilisation. Reporting same at weekly project review meetings as required. Work closely with the Finance and project teams to ensure all processes are followed as required. Identify non conformance and elevate concerns to line management. Participating in project management team. Providing interface with Suppliers & Sub-Contractors.

What we Offer

-----------------



Competitive Salary 26 days Annual Leave Industry leading Life Assurance Healthcare Cash Plan Wellbeing Employee Assistant Programme Pension Scheme Eye Care Vouchers Long Service Award Season Ticket Loan * Occupational Health Service