Job Description

The role: Do you enjoy keeping things organised? Are you interested in a role that requires great administrative skills? We\xe2\x80\x99re looking for our next Contracts & Business Affairs Admin Assistant to support and ensure the smooth-running of the Department. In this role, you\xe2\x80\x99ll be working with teams such as Permissions and with colleagues such as the Contracts & Business Affairs Team Coordinator and Senior Managers. You\xe2\x80\x99ll be dealing with new Contracts requests, reporting, and general department support.

Responsibilities will include:

• Managing and maintaining the Submissions inboxes, and logging data and contract information into our systems
• Reviewing paperwork and ensuring information is present and correct
• Preparing reports for weekly divisional meetings
• Assisting with AdobeSign of eSignature of Royalty Advance contracts for all divisions
• Managing diaries and schedules for the Contracts and Permissions teams, e.g customer meetings and London Book Fair
• Managing permission invoices as required, including queries from Finance & Credit Services
• Supporting with other admin tasks such as room bookings, couriered mail, and organising Department socials.

What you\xe2\x80\x99ll bring: This role will suit someone who enjoys teamwork and problem solving. Given the nature of the role, you\xe2\x80\x99ll need to be organised, able to multitask and handle competing priorities, and have excellent time management skills. As well as this, you\xe2\x80\x99ll need to have an eye for the detail.

We\xe2\x80\x99re not looking for someone with publishing experience, we\xe2\x80\x99re ready to teach you all you need to know. However, some Excel (or similar software) skills are desirable. Most importantly, though, we want to hear from people who aren\xe2\x80\x99t afraid to get stuck into admin tasks and are looking for an opportunity to flex their administrative skillset.

The team: Our Contracts and Business Affairs Department is an integral part of the business and is responsible for the preparation and negotiation of all publishing agreements within the business. The team works across all Penguin Random House Publishing Houses and DK.

About Penguin: We\xe2\x80\x99re the UK\xe2\x80\x99s largest publisher; made up of some 2,000 people and publishing over 1,500 books each year. Our doors are open to all kinds of talent. In a constantly evolving industry, we work hard to stretch the definition of the word publisher. Here, you\xe2\x80\x99ll work with a breadth of talent who all play their part to make each of our books a success. Together, we make books for everyone because a book can change anyone.

How to apply: Please apply with your CV & Cover Letter by 23:59 on Monday 25th September.

Salary: You\xe2\x80\x98ll start on \xc2\xa326,500. Expect a \xc2\xa31,000 increase on your first anniversary in this role to reflect your growing contribution.

Competitive benefits package: Our people are the heart of our business, and we work hard to support a culture of responsibility and recognition.

Our benefits include:

• Financial \xe2\x80\x93 discounted shopping, season ticket loan, rental deposit loan
• Wellbeing - healthcare cash plan, employee assistance, gym loan
• Lifestyle \xe2\x80\x93 taste card, tech scheme, free and discounted books

For our full benefits list please visit:

Hybrid working: We\xe2\x80\x99re experimenting with a hybrid way of working that suits the needs of each team. While our offices across the UK are places to connect, collaborate and celebrate with colleagues, we recognise that flexibility around where you work is just as important. For this role we expect that you attend our Embassy Garden office every Tuesday for our Core Department day. We would also expect additional regular office attendance, to either office, during your probation period. Once permanent, we expect office attendance at least two days a week, and because this role requires you to support the Team, additional office attendance may be required. This role could work as a part-time, 4 day, arrangement if required.

The recruitment process: You can read about our recruitment process at

As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role, and opt-in on their application form. There may be times when the volume of applications means we cannot take all eligible candidates to interview.

We encourage you to tell us about any reasonable adjustments you may need by emailing . Remember, you only need to share what you are comfortable to for us to support your request.

Please note, we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee.

Company: Penguin Books Limited

Country: United Kingdom

State/Region: London

City: London

Postal Code: SW1V

Job ID: 263968

Penguin Books