Job Description

Job Title: Band 3 Administration Assistant

Location: Altnagelvin

The Client: WHSCT

The Role: The post holder will work as part of a team responsible for the effective and efficient administration, planning, monitoring, co-ordination, record keeping, invoice processing, expenditure / budgetary reporting and database maintenance of the management of service contracts across the Trust in accordance with Estates and Trust Policies and Procedures.

The post holder is required to provide leadership and supervision to the other Clerical Officers working in the team and deputise for other Clerical Staff within the Estate Services as required.

Main Duties and Responsibilities:

1 Processing of invoices via the FPM system, completing goods checked, price checked and distributing to Estates Officers for approval.

2 To provide administration of service contracts and repairs of specialist equipment.

3 Planning of routine service visits in accordance with Contract Schedules.

4 Monitoring of Service Visits and Contract Expenditure against Contract Schedules.

5 Co-ordination of servicing with Contractors and Equipment Users.

6 Maintain records of all Service Contracts.

Hours of work: 37.5

Requirements:

Minimum of 5 GCSE O Levels or Equivalent at min C grade, 2 of which should be English and Maths

and

One year\'s Administrative/ Clerical experience

and

Previous working experience of using Microsoft Word and Excel

and

Previous Working Experience of using databases

In Return:

• Rates of pay \xc2\xa3

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