Job Description

Compliance Lead

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Vacancy Reference Number
19202


Number of Vacancies
1
(B) OCU
Operational Support Services
Location
Based at Belvedere workshop but travel to other workshops in fleet as part of the role
Band
Band C
Part/Full Time
Full Time
Hours per Week
36 hours per week
Type of Contract
Permanent
Job Advert

Job Title:

Compliance Lead

Salary:

The starting salary is 47,060, which includes allowances totalling 2,928.


The salary is broken down as 44,132 basic salary, which will increase annually until you reach the top of the scale 52,652. Plus, a location allowance of 1,928 and a non-pensionable allowance of 1,000.

Location

:

Based at Belvedere workshop but travel to other workshops in fleet as part of the role

About Fleet Services

The police vehicle fleet is an important physical asset. It enables officers and staff to do their job, carries key equipment required, and provides safe transportation for the public / prisoners.


The role of Fleet Services is to keep the Met mobile, ensuring we can detect, respond to, and prevent crime whilst building public trust and confidence. Fleet Services are committed to leading with innovation, responsibility and environmental consciousness, striving for a fleet that is safer, smarter and cleaner, with a focused approach as follows:


1 - We will manage responsibly to deliver an excellent service and achieve value for money


2 - We will deliver strategies to manage the fleet efficiently and effectively


3 - We will deliver a fit-for-purpose, flexible and available fleet


The complex needs of modern policing requires a wide range of vehicle types. We operate a fleet of over 5,200 assets on the road and river, as well as over 1,000 pedal cycles. London is the most complex and diverse city in the UK, and our fleet is reflective of that. We currently have over 220 different types of vehicles supporting all operational commands including armed response vehicles, HGVs, patrol cars, motorbikes and pedal cycles.


Customers can be broadly grouped into three strategic pillars - Frontline Policing, Met Ops & Performance, and Counter Terrorism / Specialist Operations. Collectively this covers pan London requirements as well as national CT responsibilities.


The overall fleet requirements and volumes are owned and governed by operational leaders at the Strategic Fleet Board. Operational teams are accountable for the volume of fleet required to undertake their roles, and Fleet Services support and enable effective decision making through provision of information and technical / industry knowledge.

Key responsibilities

Team Management - manage a team consisting of Compliance Coordinators & Office Management resources and Administrator resources, ensuring that they are clear on their roles and working to a high standard. Provide guidance and advice so that they can perform the role to the best of their ability. Support the wider team to ensure that leave, training and sickness is managed appropriately. Where required, collate overtime information, gain approval and send for processing Compliance regime - Design and implement a compliance regime for use across all workshops, ensuring that we can assess compliance to all legal / regulation / policy as well as best practice in the management of workshops and workshop equipment. Health & Safety - ensure sites are compliant with Health & Safety requirements. Work with PSD to ensure that H&S inspections are carried out to the right standard - be responsible for carrying out H&S inspections regularly and then work with site leads on changes required Workshop equipment - ensure clear policies / processes are in place for how workshop equipment should be managed on sites. Ensure all sites are aware of their local responsibilities and ensure calibration of workshop diagnostic equipment and all other certificated plant is conducted effectively. Ensure calibration inspections are carried out every 6 to 12 months. File certificates appropriately. Bring any failures to management attention. Relay back issues to those who need to know. Site compliance - coordinate compliance of all sites with any MPS and wider policy / legislation / guidance. Develop and maintain a clear tracker for easy reference to confirm compliance is in place and when any next reviews are scheduled Site knowledge / understanding - develop strong knowledge and understanding about all sites that Fleet Services works in, including the HQ site, Contact Centre, and workshop sites. Site material - ensure all sites that Fleet Services works in have all site material in place, both in printed form at sites (if absolutely necessary), and in electronic form in a clearly designed and set out document management area. This includes site plans, site based contracts, IT infrastructure designs / plans, Asset Lists, Evacuation Plans, Fire Alarm Processes, Building Incident Processes, and H&S Plans Site support - Ensuring the safe storage of all vehicles on sites following the laid out security procedures at all times. Support any inspections required on site e.g. inspecting lifts. Liaise with contractors on site to fix any issues. Support building maintenance and working closely with PSD and their contractors to resolve any site issues. Attend regular meetings with PSD to discuss site performance. Site incidents / issues - ensure any issues at sites are reported in the right way (this should be done by local reps but needs to be reviewed to ensure it is correct). Where issues have been raised, monitor actions being taken by PSD and their suppliers, and engage with them regularly to ensure fixes are applied. Ensure local resources can support contractors on site to fix issues as required. Ensure any near misses and incidents at sites are recorded fully and are investigated in the right way. Work with leadership teams on each site in order to take forward any necessary changes whether that be documentation on site, training / briefings for staff, process change, or technology change Service and Maintenance improvements - facilitate the delivery of service enhancements, acting as a champion for improvements. Regularly review processes and ensure that these are working as effectively as possible. Identify trends and make recommendations to management Requisitions and Invoices - support the overall operation with review of requisitions / invoices, and making sure these get to the appropriate team for processing. Stores / Parts team - where required, provide support for the Stores / Parts teams, for instance raising requisitions / Purchase Orders, ordering parts for the workshops, receiving all deliveries and goods receipting. Performance management - undertake performance management processes for staff managed, including monthly meetings, quarterly performance reviews, and completion of all MPS system requirements Reception / Office management - Support the operations of the receptions / office teams across sites. Review the administration processes in the workshops, including control of all files and ensuring that these are reviewed at least annually. MPS Systems - Ensure data / information is recorded correctly, highlight any errors in the core data and work with other teams to solve not only the current errors but also processes / ways of working to ensure they do not happen again Reports - produce various management information / reports to help show what is required on the fleet, any areas not delivering in line with plans, and potential improvements Performance management - Line management responsibility for a set number of individuals. Undertake performance management of all service areas to ensure processes are working effectively; identify, analyse and take action on issues and implement review points to improve performance when appropriate. Identify failure demand and signs of process waste and implement new processes to support continuous improvement Individual training / development - ensure that individuals across the team have clear development plans in place and support individuals to identify, book, prepare for and attend training. Determination and resilience - Drives to achieve in all aspects of work. Demonstrates resilience and accountability. Determination when managing difficult situations. Open and flexible approach - Open, approachable, authentic, and able to build trust with others. Seeks views of others. Flexible to the needs of the organisation. Is creative, innovative and enterprising when seeking solutions to business needs. Positive and adaptable, responds well to feedback and need for change.

How to apply

To begin your career at the Met, please click the "apply now" button below. The application process requires a comprehensive CV, a Personal Statement, and an online application form. In your Personal Statement, you should explain your interest in the position and illustrate how your skills and experiences make you a suitable candidate. Please note that you should not submit two copies of your CV, and ensure that your documents are saved in either PDF or Word format, clearly labelled as CV and/or Personal Statement.

Completed applications must be submitted by 23:55 on 23rd May 2025.

Once received, your application will be reviewed against eligibility criteria, following this, your application will be reviewed by the hiring manager. The application review for this vacancy will commence 1 to 2 weeks from closing date.


Following application review, successful candidates will be invited to interview. Interview dates will commence 1 to 2 weeks from hiring manager review.

www.metpolicecareers.co.uk

Essential For The Role
Essential For The Role, e.g. qualifications, licenses, languages, training

Knowledge and Skills

Fleet Services - Understands how fleet services work Coaching / Leadership - Understands different leadership styles and the benefits of coaching to support people and improve performance. Understands organisational cultures, equality, diversity and inclusion. Team Working / Performance Management - Understands people and team management models, including team dynamics and motivation techniques. Understands HR systems and legal requirements, and performance management techniques including setting goals and objectives, conducting appraisals, reviewing performance, absence management, providing constructive feedback, and recognising achievement and good behaviour. Able to build a high-performing team by supporting and developing individuals and motivating them to achieve. Able to set operational and personal goals and objectives and monitor progress, providing clear guidance and feedback Relationship Management - Understands approaches to customer and stakeholder relationship management, including emotional intelligence and managing conflict. Knows how to facilitate cross team working to support delivery of organisational objectives. IT skills - good working knowledge of MS Office applications and competent in using these alongside MPS systems. Communication skills - Able to communicate organisation strategy and team purpose and adapt style to suit the audience. Able to communicate effectively (verbal, written, digital), chair meetings and present to team and management. Use of active listening and provision of constructive feedback. Planning - strong planning and organisation skills H&S - Knowledge of H&S legislation / policy / guidance Site management - knowledge of how to manage sites and the types of issues that arise

Experience

Leading Teams - Successfully developed and led a team to deliver business objectives Service Delivery - Managed a service delivery experience in an industrial automotive environment Process Improvements - experience in reviewing and improving processes H&S - Experience in working to H&S standards, as well as inspections / reviews Site Management - experienced in managing multiple sites, preferably for an operational service with similarities to the Fleet model




Reports To
Head of Service, Maintenance and Repair, Fleet Services
Additional Information
CVF Final.pdf - 4881KB Opens in a new window

Disability Confident Statement

The Met is committed to being an equitable (fair and impartial) and inclusive employer for disabled people, striving to have a diverse and representative workforce at all levels. We encourage applications from people from the widest possible range of backgrounds, cultures and experiences. We particularly welcome applications from people with disabilities and long-term conditions, ethnic minority groups and women.



As a Disability Confident employer, the Met has committed to making disability equality part of our everyday practice. We ensure that people with disabilities and those with long term conditions have the opportunities to fulfil their potential and realise their aspirations.



The Met is committed to making reasonable adjustments to the recruitment process to ensure disabled applicants can perform at their best. If you need any reasonable adjustments or changes to the application and recruitment process, we ask that you include this information within your application form. All matters will be treated in strict confidence.




Please note, if you are applying for a police officer role or to become a police community support officer (PCSO) or designated detention officer (DDO), there is a minimum requirement that you must pass a job-related fitness test (JRFT) at point of entry. This does not apply to police staff roles. Find out more about police fitness standards.



Read our full disability confidence statement.