Job Description

Compliance Administrator

Hay & Kilner is a full-service law firm with state-of-the-art offices in the heart of Newcastle city centre and also in Wallsend town centre, and we are currently recruiting for a Compliance Administrator to join our busy Compliance Team

The role of Compliance Administrator is to add new matters and new clients within our case management systems and to undertake anti money laundering checks.

Successful applicants will report to the Compliance Officer and be responsible for:

Opening new clients and matters on the Firm's case management system (currently 'Liberate') in line with the Firm's standards.

Monitoring the team's shared mailbox and work with others to ensure that emails, notifications and requests are dealt with or distributed in a timely manner.

Using electronic customer due diligence (CDD) tools to screen clients.

Researching clients using publicly available sources including Companies House.

Communicating clearly with members of the firm on what may be required of clients to fulfil AML requirements.

Running and understanding sanctions and conflict checks where appropriate on file opening.

Reviewing client information and risk assessments received from Fee Earners and Secretaries as part of the file opening process and escalating where appropriate.

Ensuring all relevant documents are uploaded to Liberate in the appropriate folders.

Collating CDD documents into a single PDF file and updating centralised logs.

Assisting the Compliance Officer in ad hoc projects depending on business needs.

Being available for in person queries from members of the firm.

Escalating queries as appropriate to the Compliance Officer, COLP or MLRO in a clear and accurate manner.

To communicate with all members of the firm in a supportive and respectful manner.

While the role is predominantly focused on file opening and CDD checks, over time the successful candidate would also be expected to confidentially deal with straightforward conflict of interest, AML and source of funds/wealth queries in person.

The following skills and experience are required:

Although there is no requirement to have experience in all the above key responsibilities, experience in some areas (or transferable experience) would be advantageous.

Confidence in working and communicating with lawyers at all levels on a daily basis.

To utilise IT in a paper free environment, including our case management system, as far as possible.

Able to manage multiple tasks with various priority levels in the team's shared mailbox.

Can communicate and build internal relationships with people at all levels.

Be competent to complete online research and analysis.

Excellent attention to detail.

Experience in understanding corporate structures including beneficial ownership and/or working in a law firm with case management systems would be desirable.

Hybrid working options are available (up to 2 days a week working from home) following successful probationary period.

In return, you can expect a competitive salary and an excellent benefits package.

If you would like any further information or to apply for this role, please email your CV to

katie.hill@hay-kilner.co.uk

Job Types: Full-time, Permanent

Pay: 26,000.00-29,000.00 per year

Benefits:

Company events Company pension Free or subsidised travel Health & wellbeing programme Life insurance Referral programme Sick pay
Schedule:

Monday to Friday
Ability to commute/relocate:

Newcastle Upon Tyne NE4: reliably commute or plan to relocate before starting work (required)
Work authorisation:

United Kingdom (required)
Work Location: In person