Job Description

The University Executive Office (UEO) is located in the Tower Building. The UEO comprises the Principal & Vice- Chancellor, University Secretary & Chief Operating Officer, the Deputy Vice-Chancellor & Provost, the Vice-Principals, and the Director of Organisational & Strategic Change. In addition, the Directorate senior team includes, the Principal\'s Chief of Staff & Director of UEO, Senior Executive Support Officer and the clerical and administrative team that provides support to the Principal & Vice-Chancellor, the Deputy Vice-Chancellor & Provost, the Vice-Principals and the University Secretary & Chief Operating Officer.

We are recruiting for an exceptional individual to join us as a Clerical Assistant within the University Executive Office. This is a permanent appointment.

The successful applicant will provide administrative assistance to the Office Manager & Senior Executive Assistant to the Principal & Vice-Chancellor. In addition, the post-holder will more generally operate as one of a team of clerical members of staff working in support of the Principal\'s Office and the Directorate as a whole.

This is an excellent opportunity for someone

Your priorities will include:

• To provide assistance to the Office Manager & Senior Executive Assistant to the Principal & Vice-Chancellor (and others within the Team as required) in the execution of daily administrative tasks;
• Meeting and greeting visitors to the office where required;
• Arranging travel and accommodation for the Principal, and other members of the team, as appropriate;
• Finalisation of paperwork to a high standard, including formatting papers, converting papers to PDF format and combining papers as required for electronic issue;
• Keeping stock of office supplies (including stationery, photocopier supplies and tea/coffee) and ordering supplies as required;

Who we\'re looking for:

• Excellent secretarial/administration skills and sound knowledge of Microsoft Office;
• Excellent organisational, prioritisation, communication and interpersonal skills;
• Ability to work unsupervised and use initiative;
• Ability to work effectively as part of a team and have a flexible approach;
• High level of accuracy and ability to observe absolute confidentiality.

We are one of the UK\'s leading universities - internationally recognised for our expertise across a range of disciplines and research breakthroughs in multiple areas, including science, medicine and engineering, amongst many others.

Conveniently located on the banks of River Tay, our main city-centre campus is at the heart of Dundee - an up-and- coming, friendly, compact and affordable city with a rich heritage in design and technology. We also have campuses at Ninewells Hospital and in Kirkcaldy which are easily accessible via local transport links.

To find out more about the University Executive Office, please visit

The diversity of our staff and students helps to make the University of Dundee a UK university of choice for undergraduate, postgraduate and distance learning. Family friendly policies, staff networks for BME, Disabled and LGBT staff, membership of Athena SWAN, the ECU Race Equality Charter and Stonewall as well a full range of disability services, create an enjoyable and inclusive place to work.

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