Job Description

Company Overview

Advantage Catering Equipment are a reputable well established business are now in our 20th year of operation serving the hospitality and foodservice sectors in Kent.

Based at our offices/workshops in Folkestone the we specialise in sales, servicing, maintenance, and repairs of all types of commercial kitchen equipment .

A major part of our business is the design, build and installation of new kitchen projects where we carry out all elements of the build in house from planning applications through extraction, HVAC, walls, floors, building works and appliance installation.

We pride ourselves on our commitment to excellence and personalised service and have a number of prestigious projects to our name.

Our business is ISO accredited for Health & Safety, Quality and the environment so compliance and 'doing it properly' is very important to us.

Job Summary

We are seeking a detail-oriented and proactive Business Administrator to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing comprehensive administrative support. This position requires strong organisational skills, proficiency in various software applications, and a commitment to maintaining high standards of professionalism.

Responsibilities

Office Administration

General office duties including answering phones, responding to emails, and managing correspondence. Maintain digital and physical filing systems for projects, safety records, and documentation. Order office and PPE supplies and ensure stock levels are maintained. Schedule appointments, site visits, and vehicle services. Support project teams with document preparation, job packs, and reports. Liaise with suppliers, engineers, and customers to coordinate jobs and servicing.
Marketing & Digital Content

Manage social media accounts with engaging content related to catering services, case studies, and company updates. Update websites regularly, including:
- add new projects and testimonials.
- maintain products, offers, and support content.
- ensure service info is accurate and user-friendly.

Assist in designing basic promotional materials (email campaigns, flyers, social posts). Monitor and report on digital engagement and campaign performance.
Health, Safety & Compliance Support

Vehicle Checks: Track and record vehicle inspections, servicing, and MOTs. Ladder & Equipment Checks: Log and update inspections of tools and site equipment. Site Safety Audits: Support the H&S process by preparing checklists, forms, and documentation. PAT Testing: Ensure testing schedules are followed and records are up to date. COSHH: Maintain COSHH register and Safety Data Sheets for applicable substances. PPE: Track distribution and usage; ensure compliance with proper usage. Fire Safety & DSE: Coordinate fire drills, DSE assessments, and workplace safety checks. Accident Reporting: Record incidents and assist with investigations and follow-up actions. RAMS: Assist with the preparation and distribution of Risk Assessments and Method Statements for site work. HAVS Monitoring: Track and record vibration tool usage by staff.

Requirements

Proven experience in an administrative role or similar position is preferred. Proficiency in Microsoft applications is essential. Familiarity with Xero or similar accounting software is advantageous. Strong organisational skills with the ability to manage multiple tasks effectively. Excellent typing skills with attention to detail for data entry tasks. Demonstrated ability to communicate clearly and professionally both verbally and in writing. A proactive approach to problem-solving and the ability to work independently as well as part of a team.
If you are an enthusiastic individual looking to contribute your skills in a supportive environment, we encourage you to apply for this exciting opportunity as a Business Administrator.

We are a close knit team where your input will matter.
You are unlikely to have all of the skills and knowledge required for this highly varied role, but you will be well supported and trained.

No agencies to contact please.

Job Types: Full-time, Part-time

Pay: 24,000.00-27,000.00 per year

Expected hours: 40 per week

Benefits:

Casual dress Company car Company events Company pension Free parking On-site parking Private medical insurance Sick pay
Schedule:

Monday to Friday
Language:

English (required)
Work Location: In person

Reference ID: BSA