Job Description

We have an excellent opportunity working as our Business Office Coordinator! If you are a hard-working detail-oriented individual with excellent administrative skills, we would welcome an application from you!

You will be working in our busy Business Office team, supporting our newly formed COO function. You will be required to carry out financial and commercial admin, such as raising PO\'s and completing contract templates, as well as providing coordination and follow up support for meetings across the business unit.

You will need to be based in the UK working on a hybrid basis with a mix of home and office. We offer flexible working but request presence in City & Guilds offices as required for this role.

This appointment will be made on merit.

We believe that diversity and inclusion strengthen and enriches us, and that it is the responsibility of everyone at the City & Guilds Group to drive this value. As ethnic minority groups and disabled people are currently under-represented within the Group, we particularly encourage and welcome applications from these communities.

About the role

Your duties in the role will be varied, you will deliver administrative support to the team such as scheduling appointments and meetings on Microsoft Outlook as well as responding to emails and enquiries.

You will help with event planning, coordinating, and organising office events, workshops and conferences.

Our successful candidate will also coordinate with vendors and suppliers, making sure to maintain good working relationships and handling any issues that may arise efficiently. Attention to detail will be key, you will need to proactively highlight contract end dates and renewals with the business.

You will be inputting data into spreadsheets or databases, generating reports and analysing data to assist with decision making.

You will ensure that the office operations adhere to company policies, industry regulations and legal requirements.

You will also offer Human Resources support, assisting with booking and maintaining employee training records, headcount tracking and supporting with employee-related enquiries.

About you

You will need excellent attention to detail and accuracy skills in this role as you will be coordinating, scheduling meetings and inputting data daily.

You should be a clear and confident communicator, both written and verbally and be capable of managing internal and external stakeholders efficiently.

You will be capable of prioritising and organising your workload by yourself and can multi-task effectively.

You will pride yourself on delivering exceptional customer service to your stakeholders.

Whilst not mandatory, it would be extremely beneficial if you have experience of working with and managing third party suppliers. A degree of commercial awareness and the importance of budget management and budget control would also be ideal.

You will be confident in using all Microsoft office applications.

Our successful candidate should be analytical in nature, you will be required to analyse spend and planning.

City & Guilds