Established in 2009, with various London locations and onsite corporate presence, multi-award-winning
Bodylogics Health and Fitness Clinic
has grown to become one of the leading Health and Fitness Clinics in London, specialising in pain management through a variety of interventions including Physiotherapy, Sports Massage Therapy and more.
The clinic was set up with the vision of providing exceptionally high levels of clinical treatment with outstanding expert care, and we are proud of our 100% 5Google reviews left by our patients. We take great pride in what we do and are continuously refining our practices to ensure we deliver the highest quality service possible.
The Role:
This is an exciting opportunity for someone highly organised and detail-oriented to join our administrative team in a crucial behind-the-scenes role. Reporting directly to the Clinic Director, you will play an essential part in maintaining accurate financial records and supporting the smooth operation of our clinics. You will oversee our healthcare billing processes, assist with invoicing, ensure payment accuracy (incoming and outgoing), and provide general administrative support.
Unlike our front-of-house Reception Team, this role is focused more on financial coordination, healthcare accounts, and day-to-day clinic operations from a systems and admin perspective.
The ideal candidate will be someone who enjoys working with numbers, takes pride in organisation, and has the initiative to spot issues before they arise. You'll support multiple clinics across different sites and help ensure everything runs smoothly behind the scenes.
Responsibilities include:
Manage and oversee the clinic's healthcare billing systems and procedures
Accurately generate invoices for private and insurance patients and third-party payers
Monitor payments received and follow up on outstanding balances
Process outgoing payments and supplier invoices accurately and on time
Assist with reconciling accounts and maintaining accurate daily, weekly, and monthly financial records
Liaise with insurance companies and corporate clients to ensure correct documentation and payment terms
Support the preparation of financial reports and work closely with our accountant when required
Help coordinate private medical care documentation and ensure compliance with industry standards
Assist with tracking therapist activity and revenue per clinic
Ensure that all records are stored in accordance with GDPR and data protection policies
Monitor stock levels and assist with supply ordering across all clinic sites
Support the clinic management team with ad hoc admin tasks and projects
Qualifications & experience required:
You will be working closely with our director and clinic managers, so it's essential that you have a strong sense of responsibility, integrity, and a proactive approach to solving problems. The role requires someone who is confident with numbers, able to manage sensitive information confidentially, and thrives in a busy and fast-paced environment.
We're looking for candidates with the following:
Strong computer literacy and confidence using Microsoft Office (especially Excel)
Prior experience in a bookkeeping, admin, or accounts-related role
Experience using accounting software Xero.
High level of attention to detail with strong numerical and data entry skills
Ability to prioritise tasks and work to deadlines
Excellent communication skills and a collaborative approach to working with others
Reliable and trustworthy with a strong work ethic
Experience in a clinic, healthcare, or service-led environment is beneficial
Why Bodylogics?
Quality and uniqueness lies at the core of the Bodylogics brand. We are dedicated to ensuring the happiness and well-being of each member of our team. Our company's guiding principles revolve around family ethos. When you join us, you become more than just an employee; you become an integral part of our extended family.
Working with us not only allows you to share in our vision and values but also provides an opportunity for personal growth. Our core values of respect, honesty, and care underpin every aspect of our operations, and we aim to extend these values to create a distinct and nurturing work environment for you.
We are extremely passionate in helping people and ensuring everyone has access to the highest possible service/treatment to help them achieve whatever their goals are. For this reason, we have the highest expectations of you and expect you to hold the highest expectations of us too. We take great pride in what we do here and we know that if we all work together, we will be hugely successful in our aims and vision.
If you are passionate and enthusiastic about your career, then we can provide the perfect pathway to help you achieve your goals. Together we will create a huge impact in the health, wellness and fitness industry which will lead to extensive progression opportunities within Bodylogics.
Company benefits:
Competitive base salary + uncapped commission scheme
50% discount for up to 2 nominees
Use of Gym
= where gym facility is available
If you have the passion and experience that we're looking for and want to join a company with ambitious growth plans and continue developing your career, apply now or contact careers@bodylogics.co.uk