Job Description

Company Description

is one of the largest advertising agency holding companies in the world and a global marketing, communications, and digital transformation leader. We utilise the Power of One operating model to integrate and develop competencies to increase business value for existing and future clients. The company is present in 108 countries, employs in excess of 80,000 professionals and comprises world-renown agencies such as Saatchi & Saatchi, Leo Burnett, Publicis Sapient, Zenith, Starcom, Publicis Health and Epsilon.

is the Groupe\'s Shared Services Platform, a centralised backbone supporting 63+ markets and servicing a network of prestigious agencies across the globe. We have grown to 5,000+ professionals operating 40+ shared service centres (SSCs). We provide business solutions, technology platforms and expertise to help Publicis Groupe agencies do what they do best: create and innovate for clients.



Assist the Legal Team in providing the Publicis Groupe agencies with appropriate support to ensure legal and regulatory compliance and manage key legal risks. This is a varied role spanning many parts of the UK Legal support model.

The responsibilities may include:

Compliance, Research and Training

• Draft and review compliance training materials to ensure UK compliance with applicable Publicis Groupe and UK policies
• Support the Legal Team on company compliance initiatives such as anti-bribery and modern slavery
• Draft, update and maintain training materials
• Support the Legal Team on company training initiatives to better enable the business to self-serve and spot legal, compliance and commercial challenges
• Conduct legal research and summarise findings
• Undertake Know Your Client reviews
• Conduct initial advertising compliance reviews; communicate issues to the relevant account manager and assist with related resolution

Corporate Secretarial Support

• Assist the Company Secretary & Compliance Officer - UK & Ireland, on tasks and projects and corporate transactions as required
• Maintain Blueprint database and hard copy statutory registers for all UK companies
• File statutory documentation for all UK companies with Companies House (e.g., Confirmation statements, Accounts, Directors changes etc.)
• Draft template board minutes; assist with the completion of corporate structure charts and gift & hospitality registers

Employment Support

• Assist the employment lawyers on tasks and projects as required including tribunal claims and data subject requests

Contract & Litigation Support

• Conduct proof reading, checking cross referencing and alignment of schedules with contractual clauses in agreements
• Support in the development and maintenance of legal precedents and best practices
• Review NDAs for UK agencies and manage the NDA Review inbox and filing system
• Support on resolution of claims
• Prepare litigation reports, input information into the litigation system and run related reports

Platform Support

• Triage legal support requests in SalesForce platform
• Complete related contract support requests
• Help maintain standard contract templates and other precedents

Clearance Support

• Conduct initial review of advertising and promotional materials for clearance issues, including advertising regulation compliance, intellectual property rights and other relevant matters
• Carry out preliminary trademark searches, summarise results and provide related guidance
• Instruct external lawyers to carry out Ad Slogan searches as and when required

Administration Support

• Process invoices and expenses
• Monitor the post, direct outstanding payment claims to the relevant areas of the business and archive legal files
• Organise the on-boarding of new members to the Legal team
• Assist the Head of legal and the Head of UK Employment Law on administrative tasks and projects, including planning team events, creating and maintaining projects plans and spreadsheets, creating PowerPoint documents and other useful materials
• Oversee Legal team tracking tools that manage legal team initiatives, engagement model & bandwidth management

Qualifications

Qualifications/Certifications

• Law Degree/Other Degree and GDL
• LPC/BVC preferred
• Prior paralegal or contract administration experience preferred

Knowledge / Experience

• Working knowledge of contract law
• Experience of the media/advertising industry generally helpful

Skills

• Excellent English - C2
• Strong computer skills including proficiency with all Microsoft Office programmes (Excel, Word, Power Point and Outlook)
• Strong organisational and time management skills
• Good research skills
• Strong communication skills (both oral and written)

Attributes/behaviours

• Pragmatic, commercial and dynamic approach
• Excellent attention to detail
• Flexible, collaborative and strong team working skills, with willingness to take on a variety of work
• Good team working skills
• Strong interest in commercial law, company law, governance requirements and the advertising environment

Additional Information

What we offer

• Full-time job with contract of employment
• Possibility of hybrid work
• Office in Warsaw or Lublin

Benefits

• Private medical care
• Sharing the costs of sports activities
• Integration events
• No dress code
• Sharing the costs of tickets to the movies, theater
• Holiday funds

Publicis Groupe