Job Description

We are seeking a highly

organised and efficient Assistant to the Directors and Office Manager to join our dynamic team.

This pivotal role combines PA and office management duties, acting as the face of our organisation while providing proactive executive-level support to the leadership team and ensuring the smooth operation of the office.

If you're a highly confidential, reliable professional with exceptional organisational skills and the ability to anticipate needs before they arise, we want to hear from you. Join our team and play a crucial role in supporting our company's success!

Key Responsibilities

Provide efficient & effective management assistance to the Directors, including: Arranging travel and accommodation bookings, including visas and the provision of itineraries where needed. Event booking and attendance registrations. Manage the Directors' diaries and mailboxes to triage/distribute accordingly, responding on their behalf when required. Work closely with the team to update the Directors on their day-to-day activities/priorities. Processing of expenses for the Directors as required. Notetaking and general assistance during meetings and presentations. Carry out specific projects and conduct background research on a variety of topics. Ensure Directors have required resources available for meetings and are prepared. Support the Directors in support tasks as requested. Ensure the smooth operation of office functions, processes and systems, including: General reception duties - answering the phone, greeting visitors, etc. All travel, accommodation and vehicle booking requests (including onward travel for visitors where required). Meeting room management, including callendars, cleaning and refreshments. Proactive management of office equipment. Arrangement of lunches, refreshments and snacalendarscks for meetings as required. Management of office provisions and contractors (including contract management). Planning and arrangement of Social activities and CSR (corporate social responsibility) events. Assist HR, IT and line managers with setting up and onboarding new employees. Assist Marketing and Business Development with the arrangement of trade shows and conferences, and other BD activities.

Skills and Qualifications

Extremely organised and effective at organising others. Previous experience as a PA and Office Manager Highly confidential and reliable with acute attention to detail Computer literate, proficient in MS Office packages. Strong diary management & travel coordination skills Ability to manage conflicting priorities, multitask, and remain detail-oriented Positive, proactive attitude with a passion for problem-solving Exceptional communication skills and confidence working with colleagues of all levels. quick thinking, adaptable and dynamic, ready to shape the role and make it your own! Excellent use of initiative to know what is needed Experience working in a fast-paced Technology/R&D/SME environment would be beneficial.

Why work for us?

We are an exciting, growing company committed to excellence and innovation. We greatly value the hard work, ingenuity and integrity of our team. We provide an environment for rapid personal development.

Benefits

27 days holiday + bank holidays (increasing with service) Employee discount platform EAP & online GP Early Finish Friday Discretionary Bonus Scheme BUPA Medical Insurance & Cashback plan Flexible start & finish times & hybrid working (role dependent) Cycle to work scheme & Rail season ticket loan Company-funded professional subscriptions (up to 250 per year) Personal development supported Free refreshments, fruit and snacks Free Parking

What we do.

Overview, a rapidly growing UK SME, develops and manufactures market-leading Autonomous Sensors Systems and Integrated Servo Drives for global markets.

Overview's Intelligent Autonomous Sensors Systems (Pods) use multiple sensors and sophisticated edge intelligence to autonomously provide users with actionable digital information. Pods can autonomously detect, classify, alert users and track targets of interest, all at machine speed. Developed for use in critical domains such as defence, surveillance, security, emergency response and counter-UAS, applications include ground-based solutions and those mounted on manned and autonomous vehicles.

Overview's expertise includes the development and manufacture of innovative, precision, brushless, Integrated Servo Drives. These Integrated Servo Drives are sold to a rapidly growing global customer base for a range of exacting positioning applications and used by Overview in the development of Sensor Systems.

Technology leadership is core to Overview's strategy and is underpinned by the investment of more than 20% of turnover in R&D. Specialist capabilities exist in motor design and control, mechanics, electronics, embedded software, AI/ML and sensor integration, plus systems engineering.

Overview is committed to growing exceptional business value through customer focus and providing a leading capability to rapidly define and develop unique, innovative, and market-leading products.

Our Values

Overview's operations and reputation are based on the following company Values and Behaviours. These Values and Behaviours, consistently applied, make us what we are and are a key element of the value that we bring to our customers.

Work together to Win Together Creativity and Innovation Integrity and Respect Customer Focus Continuous Improvement Positive Impact
Please note that this is a UK-based role, and therefore, employment will be subject to satisfactory right-to-work and reference checks.

We are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief.

We reserve the right to close or extend this position depending on application numbers. Therefore, we would urge you to apply as soon as possible.

Job Types: Full-time, Permanent

Pay: 30,000.00-40,000.00 per year

Additional pay:

Bonus scheme
Benefits:

Casual dress Company events Company pension Cycle to work scheme Employee discount Free parking On-site parking Private medical insurance
Schedule:

Monday to Friday
Ability to commute/relocate:

Woking GU21 5SA: reliably commute or plan to relocate before starting work (required)
Work authorisation:

United Kingdom (required)
Work Location: In person